EduConnect: A Real-Time Portal for Seamless Learning, Teaching, and

Administration

Aditi Ajay Marar, Yamini Niharika, Thirumalaraju Akhila, Vemula Vaishnavi

and Gayathri Ramasamy

Department of Computer Science and Engineering, Amrita School of Computing,

Bengaluru, Amrita Vishwa Vidyapeetham, India

Keywords:

Educational Management Portal, Firebase Database, Timetable Scheduler, NoSQL Database.

Abstract:

This project presents a Learning Management System (LMS) portal implemented using Firebase as the back-

end database. The roles for admins, teachers, and students make up the system, which can be used by admins

to manage the platform in terms of creating accounts for teachers and students. Teachers have functionalities

to upload study materials such as notes and question papers to improve the academic resources available to

them. The portal aims to make the student experience more streamlined because of its personal-grade access,

attendance, and visualizations of academic performance. Some of the key functionalities are secure login au-

thentication, real-time data retrieval, and dynamic data visualization using Recharts for GPA and attendance

trends. The portal is accessible to users; it supports a sidebar navigation system along with mobile-friendly

design. The Firebase NoSQL database ensures immense scalability and effectiveness in handling large loads

of academic data. This LMS acts as a broad, user-centric education data management solution that ﬁts with

the practices of modern cloud-based databases.

1 INTRODUCTION

Higher and faster development of the digital land-

scape is the new face of digital transformations that

make learning easier and administrative procedures

more streamlined. Meeting this growing need, we

recommend an all-inclusive Educational Management

Portal for students, teachers, and administrators-an

all-in-one platform to streamline academic proce-

dures, enhance communication, and ensure access to

vital educational resources.

The portal features three main user types- stu-

dent, teacher, and administrator. Each user type is

provided with speciﬁc functions. Students can surf

teaching material uploaded in the portal by teach-

ers, read scanned notes, view question papers to get

hands-on practice prior to the exams, and more, all

these for self-learning purposes. Teachers can up-

load the teaching materials, ensure students receive

updated relevant resources throughout their academic

seasons. Administrators have comprehensive control

over the portal, from management of the user ac-

count to data supervision, even content moderation,

for easy system efﬁciency. The portal provides ef-

fective features, particularly the Question Paper Gen-

erator, which generates examination papers automat-

ically based on parameters set for difﬁculty level,

subject, and topic. This saves instructors a huge

amount of time while conducting assessments fairly

and uniformly. The Timetable Generator also helps

in scheduling classes and exams quite easily by the

optimal utilization of resources and reduces potential

clashes in the schedules. The portal also has a noti-

ﬁcation system, which will facilitate better communi-

cation between the academy and parents. Therefore,

the parents will receive notiﬁcation through e-mails

on their child’s progress about his tests and other im-

portant updates. This will ensure more support for the

students, making sure that the guardians are involved

with their children’s education as much as possible.

Basically, it implements through the system with

Firebase, a cloud NoSQL database, giving it instant

and real-time synchronization of data. This makes

the system scale and ﬂexible with Firebase, pro-

viding prompt access for users to correct informa-

tion, whether this is study material, notiﬁcations, or

grades-it ensures quick reﬂection of changes across

devices.

406

Marar, A. A., Niharika, Y., Akhila, T., Vaishnavi, V. and Ramasamy, G.

EduConnect: A Real-Time Portal for Seamless Learning, Teaching, and Administration.

DOI: 10.5220/0013618900004664

Paper published under CC license (CC BY-NC-ND 4.0)

In Proceedings of the 3rd International Conference on Futuristic Technology (INCOFT 2025) - Volume 3, pages 406-412

ISBN: 978-989-758-763-4

It also concentrates on efﬁciency in educational

management through transparent interactions and col-

laborations, integrating the best elements of intel-

ligent automation with modern database solutions

and user-centric features. This portal connects and

streamlines the experience for students, teachers, and

administrators in paving the way toward an effective

and integrated ecosystem for education.

2 LITERATURE SURVEY

MySQL is still a good choice of relational database

system for educational use notwithstanding the ad-

vent of cloud solutions. (Letkowski, 2015), stated that

MySQL is an effective and inexpensive database man-

agement tool in managing student data from any ed-

ucational institution. That it can manipulate through

SQL, and also supports transactional as well as non-

transactional operations besides being a very versa-

tile option for student management system. Utilizing

Firebase in an Android Programming Learning Assis-

tance System (APLAS), (Y. W. Syaifudin and Sirad-

juddin, 2023) facilitate self-learning in students who

are to learn about online databases as they develop

Android applications.

Firebase supports real-time synchronization and al-

lows backend functionalities such as authentication,

which smoothen the learning process and gener-

ate more interest.Cloud-based technologies such as

Firebase have enabled students’ management sys-

tems with real-time data synchronization and secu-

rity. (R. Sharma and Tomar, 2021) proposed a student

management app based on Firebase, which includes

timetable management, attendance tracking, and as-

signment submissions. The real-time database and se-

curity provided by Firebase ensure that the data of the

students is managed effectively and securely.

(Ali and Dauwed, 2022) showed how Firebase

and Flutter are used to create a student manage-

ment system application for hybrid mobile apps.The

app features real-time notif. functions with smooth

communication between the students and instructors

through Firebase’s usage of a database and authenti-

cation mechanisms to enable successful control and

user interface. E-learning environments, too, accept

AI nowadays. (Aydin and Tirkes, 2010) applied AI to

explore students’ behavior within LMS settings as an

approach to understanding their learning styles. It is

a sample of this novel learning style: ”indeﬁnite”. It

introduces the student’s behavior so that learning can

be designed to ﬁt the needs of each student.

(Paulo Cristiano de Oliveira and Nakayama, 2016)

examined how teachers adopt educational portals,

concluding that a portal’s usefulness greatly inﬂu-

ences its use. The study found that teachers who per-

ceived the portal as beneﬁcial were more likely to en-

gage with it frequently, suggesting that portal adop-

tion can be increased through better training and sup-

port for educators.

Since such systems are very important for hav-

ing better access to education especially in remote ar-

eas, for instance, as (Denton and Peace, 2003) devel-

oped, the TanSSe-L system is an education system de-

signed for access via cloud technologies, designed to

bring together accessible educational materials with

improved learning outcomes for remote regions.

(Kalinga, 2010) reported that Moodle, an open-

source LMS, offers its users various linguistic sup-

port, online quizzes, and virtual cooperative software.

In fact, it is ﬂexible and scalable; thus, it should be

the kind of platform educational institutions require

in order to enhance their capacity to facilitate distance

learning.

(K. S. Krishna and Ramasamy, 2024) focused on

cloud-based solution functionalities in helping univer-

sities apply e-learning portals, especially for countries

with impoverished resources. The focus is on how

scalability and ﬂexibility are found in a cloud sys-

tem so that these institutions would be able to pro-

vide quality education without investing so much on

the infrastructural requirements. (Magdalena Roszak,

2016), discussed the role of Information and Commu-

nication Technology (ICT) in Knowledge Manage-

ment (KM) within higher education. The literature

review drawn by them will depict as to how ICT has

been used for facilitating knowledge sharing and im-

proving resource management within the academia.

The study highlights the involvement of integrating

technology into a KM practice in order to address

challenges pertaining to the distribution and acces-

sibility of knowledge within institutions of learning.

(Toro and Joshi, 2013) used the Moodle platform in

the university environment to analyze the situation

where student performance and engagement are im-

proved by applying it.The authors compared the tra-

ditional methods with the Moodle-based learning and

concluded that the features offered by Moodle en-

hance resource access, homework submission, and

delivery of feedback to students, which thereby im-

proves student motivation and participation, enhanc-

ing collaborative learning.

(Bianca Andreica A. and Pop, 2010), Jalal and Zeb

presented a set of methods to improve security within

portals for e-learning, in the light of threats such as

SQL injection, buffer overﬂows, and session hijack-

ing. The authors report the use of RIPEMD-160 for

authentication purposes, along with encryption and

EduConnect: A Real-Time Portal for Seamless Learning, Teaching, and Administration

407

input validation, for the portal. They have also pre-

sented SKiP-a method for continuous improvement of

security and guarding sensitive data.

(G. Ramasamy and Manikanta, 2025) discussed

the development of an integrated e-learning web por-

tal at BBU, by combining several systems such as

AcademicInfo and ManageAsist. Using the Mi-

crosoft SharePoint technology, the portal ensures

cross-platform integration and single sign-on fea-

tures. The paper further highlights the need for proper

data management and continuous improvement to-

wards the enhancement of user experience and in-

creased access of e-learning. (Dan Benta, 2015) con-

structed an e-learning platform to facilitate in-person

instruction. Two groups of students were involved:

one accessing the site on course materials, assign-

ment submission, and reception of feedback while the

other did so using more conventional means. As-

sessed the impact of the platform on attendance and

turn-in of homework assignments by the students.

(Bram Pynoo, 2012) assessed teachers’ acceptance

and use of an educational portal through usage data

and an online questionnaire, analyzing the data from

the portal’s database.

3 METHODOLOGY

The development of the LMS portal using Firebase

is structured and further divided into several distinct

phases. This is to ensure all the steps from require-

ment gathering, system design, implementation, test-

ing, and maintenance after deployment are observed.

For a scalable, secure, and efﬁcient enough LMS sys-

tem capable of meeting the requirements of adminis-

trators, teachers, and students, the development phase

represents each of the above factors.

3.1 Requirement Analysis and Planning

This phase is meant to gather and analyze the re-

quirements of the various stakeholders in this sys-

tem, which includes admins, teachers, and students.

Knowing these requirements will ensure that the sys-

tem meets the basic issues arising in the management

of educational resources and the data for the students.

Interviews and questionnaires with stakeholders:

Organize a questionnaire and interview with the ad-

mins, teachers, and students so that more detail infor-

mation could be received on what would be most crit-

ical for features and functionalities. In this phase, the

emphasis has been lay on various aspects, including

user authentication, content upload (notes, question

papers), real-time updates regarding data (attendance

and grades), performance analytics, etc. This deﬁnes

core features based on gathered feed. The core fea-

tures involve role-based access control, such as ad-

mins and students, secured login facility and authen-

tication, capabilities for the teaching staff to handle

content, and personalized dashboards for observation

of the student’s academic progress.

Firebase is my choice of Backend Database

because of its real-time data syncing capabilities

along with scalability and numerous in-built services

like Firebase Authentication, which offers numerous

security-related functionalities; Firestore Database to

store and manage data; and Firebase Cloud Functions

to process tasks on the backend side.

3.2 System Design

This phase is actually meant to create a blueprint

for the LMS platform that indicates both high-level

architecture and user interfaces as well as the schema

of the database. It should also be scalable and

user-friendly, so assert all stakeholders.

UI/UX Design: The design of the key interfaces

such as the admin dashboard, teacher interface, and

student dashboard is sketched out using wireframes

and mockups. The design should be intuitive and

user-friendly, so that for the most part, users will intu-

itively know how to use the system without having to

wrestle with confusing interfaces. Tools like Figma or

Adobe XD are used to create interactive prototypes to

visualize the user journey.NoSQL schema is designed

in Firebase Firestore and is created along with the

needs of the LMS: collections of the users (admins,

teachers, students), courses, grades, and attendance

records.The ﬂexible schema made it easy for Firestore

to scale when new data types or requirements came

out.

The authentication system is set up with Firebase

Authentication. In this way, login mechanisms are

secured for various roles such as admin, teacher, and

student. Multi-factor authentication and role-based

access have also been taken care of so that better

security measures may be implemented.

Recharts Integration- The LMS will offer real-

time interactive visualization tools made use of with

Recharts. It will now be possible to present such

trends in GPA, attendance patterns as well as general

academic performance of students in an appealing and

easily digestible format.

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3.3 Implementation

Implementation refers to the process in which actual

development of the LMS platform is done on the

backend and frontend. At this phase, the system

components are built, coupled up, and tested together

to be sure that they work properly.

Backend Development:

Firebase Firestore Setup: It is set up as a database,

which ensures that all data in the LMS system are

managed. Collections are also created for users,

courses, grades, and attendance. Using Firebase’s

real-time syncing, the data is kept coherent across the

platform without the need for manual updating.

Firebase Authentication: Firebase Authentication is

used to provide secure and simple management of

accounts. Various user roles are deﬁned, and ac-

cess controls are established to limit features such as

the functionality of adding new teachers or students,

available only to admins.

Firebase Cloud Functions Firebase Cloud Func-

tions serve to process real-time data. For example,

when a teacher updates a grade, by using Cloud

Functions, the grade is updated instantly on all the

relevant user dashboards (students, teachers, admins).

Frontend Development: Web Interface Develop-

ment: The user interface is made using HTML, CSS,

and JavaScript while being dynamic and responsive.

These user interfaces load data in real-time as well,

ensuring that page reloads are not needed with

libraries like React or Angular used.

Integration with Recharts: Recharts is integrated

so that students can view their academics perfor-

mance over time. Several features, including GPA

trends and attendance graphs, are ways through which

students can monitor how they are faring academi-

cally.The system is, therefore, mobile-responsive to

accommodate the wide range of users. This means

that students, teachers, and admins can access the web

application from any device, such as a smartphone or

tablet.

Role-Based Access Control: The system would ac-

commodate each user type: the admin, the teacher,

the student. Admin level permissions are available

to control both teachers and students. Teachers will

be able to upload course materials and manage them.

Students will be able to view their grades, attendance,

and performance metrics.

3.4 Testing

Testing will ensure that the LMS platform not only

works as expected but also that it is secure and

provides a seamless user experience. Testing involves

verifying both the functionality and performance of

the system.

Unit Testing: Every module of the system will

be tested and veriﬁed to ensure that it functions

stand-alone. This includes tests for authentication

workﬂows, data synchronization between frontend

and Firebase, and functionalities relevant to roles like

creating courses or viewing grades.

Integration Testing: After functional tests on

various components, it is essential to integrate the

entire system to make sure that the system is working

as a whole. For instance, suppose a teacher uploads

a question paper. The system needs to ensure that it

appears correctly in the student dashboard, and the

right set of users are able to view it.

User Acceptance Testing (UAT): User are invited,

admins, teachers and students to use the platform

so as to test usability. Responses received help

identify usability issues/missing features. This phase

is to ascertain that the system works according to

expectations set by users.

Performance Testing: Performance tests are con-

ducted to measure how the system would behave with

a large number of concurrent users. Such perfor-

mance testing puts to test Firebase’s scalability about

efﬁciently scaling and whether or not the system still

would remain responsive under loads.

3.5 Monitoring and Maintenance

Once the system goes live, its performance has to be

frequently watched and serviced to ensure the system

continues to meet the needs of users.

Monitoring: Tools include Firebase Analytics

and Google Cloud Monitoring, which track user

activity and system performance. This leads to

correct patterns of usage, detection of errors, and

improvement in system performance.

Bug Fixes and Updates: All bugs are ﬁxed and up-

dates applied to functionality areas based upon user

feedback as well as continuous monitoring. This cov-

ers all matters connected to speed of the system, secu-

rity vulnerabilities, and even requests related to new

EduConnect: A Real-Time Portal for Seamless Learning, Teaching, and Administration

409

features.Feature Enhancement This system is always

upgraded with new features as the needs of the users

change. Such upgrades may bring more developed

report features, rich learning modules, or even more

intelligent learning recommendations via AI.

3.6 Documentation

Documentation forms a major part in any implemen-

tation of software development. Documentation pro-

vides users and developers with clear guidelines on

how to interact with and maintain the system.

User Documentation: The creation of manuals and

guides for different types of users-the admins, teach-

ers, students-represents what this form of documenta-

tion implies.The documents have guidelines for set-

ting up the LMS system-from log-in to uploading

miscellaneous materials, checking grades, and perfor-

mance metrics.

Technical documentation: Most of the tech details

are ready for developers with all the necessary sys-

tem architectures, database schema, and even the

speciﬁcs of how Firebase services, which include

Firestore, Authentication, and Cloud Functions, are

implemented.

API Documentation: If Firebase Cloud Functions are

used to extend the functionalities of a system, then

API documentation is available. Such details are of-

fered about the endpoints, request parameters, and ex-

pected responses to help future developers extend or

integrate the system with other external platforms.

4 IMPLEMENTATION

Case Study 1: Automatic Timetabling System:

An automated timetabling system was set up to au-

tomatically schedule classes without any collisions

while providing real-time updates. This would even-

tually ease both the students and staff from the hassle

of scheduling conﬂicts and make saving time.

Figure 1: Timetable Generator

Case Study 2: Question Paper Generation

System:

Automatically prepared question papers for the stu-

dent, as the system preset subject, difﬁculty level, and

topic according to the deﬁned criteria, which helped

minimize errors and lessen the time taken by the

teacher to prepare exams presented in Figure.2.

Figure 2: Question Paper Generator

Case Study 3:Authorization Token for Access

Control:

Implement a system authorization tokens for access

control. This ensured that only the data a user was al-

lowed to access based on their role-whether a student,

teacher, admin-was accessible. This ensures security

and privacy due to the restriction against unauthorized

acquisition of conﬁdential information.

Case Study 4:Admin Management of Proﬁles:

The admins were able to easily perform the manage-

ment of user’s proﬁles that include adding, editing,

deleting teacher or student proﬁles. Its central man-

agement made the administrative work more efﬁcient.

Case Study 5: Performance Visualization through

GPA and Attendance Charts:

Analyzed student GPA through a radar chart, and the

attendance bar chart enabled students to monitor their

progress and attendance visually. This heightened

the involvement of students and provided an obvious

view to the performance metrics.

Figure 3: Performance visualization

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410

Case Study 6:Teacher Facility to Edit Notes and

Question Papers:

Teachers had the opportunity to make changes to the

material, including course notes and question papers,

thus ensuring that the content was valid and up-to-

date. It meant better, more efﬁcient course manage-

ment.

Figure 4: Teacher Dashboard

Figure 5: Admin Dashboard

Figure 6: Student Dashboard

5 CONCLUSION

The LMS portal developed using Firebase is a com-

prehensive, highly scalable, and secure academic re-

source and student data management portal. By using

Firebase’s feature power through Firestore Database,

Firebase Authentication, and Firebase Cloud Func-

tions, the system ensures live data synchronization in

addition to truly robust security measures and smooth

performance. This portal offers students a personal-

ized experience for grades, attendance, and perfor-

mance metrics while offering intuitive tools for ad-

mins and teachers to manage user accounts, upload

materials, and track progress.

This strengthens the user interactivity through dy-

namic data visualizations implemented with Recharts,

using graphs to monitor their academic progress in

terms of GPA and attendance patterns. Role-based

access control will grant the right users the right per-

missions, as this system is not just secure but also efﬁ-

cient. In addition, the user-friendly interface and mo-

bile responsiveness mean that different stakeholders

can easily access the LMS portal using a variety of

devices, enhancing the usability associated with it.

However, by properly satisfying the needs of users

during development and with constant thorough test-

ing, maintenance, and update, the LMS portal will

not only be functional but also adaptable to future

needs. Regular monitoring and feature enhancements

will further ensure that the system remains effective

and evolves in line with the educational institution’s

needs. In a nutshell, this LMS portal is an innova-

tive and reliable solution to all educational institution

problems in the management of academic resources

and student data. The use of Firebase and modern

web technologies for this project meets the needs of

the students, teachers, and administrators in a scalable

platform that can grow with the needs of the institu-

tion.

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