A Comparative Analysis of the Administrative Document

"Application" in English and Uzbek Dictionaries

I. M. Turdiev

and Sh. A. Sultonova

†

Tashkent State University of Uzbek Language and Literature named after Alisher Navoi, Tashkent, Uzbekistan

Keywords: Application, Ariza, Request, Offer, Complaint, Employment, Explanatory.

Abstract: With language interference increasing rapidly, a greater need has arisen to study the interconnections among

languages. Certain challenges arise when providing definitions for specific terminologies in different

languages, despite their common usage. This issue arises because every language has its own official language

structure, and their phraseology needs to be precisely represented in other world languages. Consequently,

this article will compare disparities in specific terminologies between the Uzbek and English languages.

During the research process, widely-used dictionaries such as the Cambridge Learner’s, Oxford English,

English-Uzbek, and others were reviewed. Additionally, supplementary resources on the definitions of the

chosen terminology were also consulted.

1 INTRODUCTION

Every language possesses unique characteristics,

which cannot be found in other languages. One of the

most common disparities between two languages lies

in official documents such as applications, complaint

letters, CVs, and so forth. This article discusses

common problems encountered when translating

specific terminologies between these two languages.

Some office documents also vary between languages,

so we will examine the example of an "Application",

which is equivalent to "Ariza" in Uzbek. In English,

the title of the application often changes to a specific

term; we will analyse these variations.

In the Uzbek language, an applicant must write

"Ariza" to apply for a job. A slight problem arises

when translating this term: if someone wishes to write

an application in English, they might directly

translate "Ariza" to "Application". However, in

English, applications typically include a specific

descriptor, such as "Job Application". This specificity

is uncommon in the Uzbek language, where one does

not usually write "Ishga kirish uchun ariza".

Corresponding author

One of the most critical requirements for document

text is objectivity. Documents should objectively

reflect information, as they are official written

instruments expressing and recording formal

relationships. Consequently, there are certain

limitations on the use of words and word forms in

document language.

In particular, words with diminutive or affectionate

suffixes, pompous-celebratory or crude words,

dialectal words, words only understood by a select

group of people, similes, personification,

exaggeration, metaphors, and diagnoses are not used

to express figurative thinking. The use of such words

can lead to biased expression within the text of

documents.

2 EXPERIMENTAL PART

Understanding how the word "Application" is

translated in different contexts is crucial. Here, we

will examine definitions of this document in two

languages.

ARIZA (Uzbek) - An official document written to

address a specific institution or official with a request,

Turdiev, I. and Sultonova, S.

A Comparative Analysis of the Administrative Document "Application" in English and Uzbek Dictionaries.

DOI: 10.5220/0012490500003792

Paper published under CC license (CC BY-NC-ND 4.0)

In Proceedings of the 1st Pamir Transboundary Conference for Sustainable Societies (PAMIR 2023), pages 459-462

ISBN: 978-989-758-687-3

459

proposal, or complaint. The application is the most

frequently used and widespread work paper in social

life. Everyone from schoolchildren and students to

workers and farmers, engineers, scientists,

employees, and high-ranking officials—all members

of society—have occasion to write an application.

Given that the age and social function of the

applicants vary, the institutions and offices to which

applications are sent also differ. Applications should

be written to a range of authorities, including the head

of a kindergarten, a school director, a university

rector, a store manager, a collective farm

management, or any enterprise management—in

short, any office or boss capable of considering and

resolving the proposal, request, or complaint of an

ordinary applicant (Suvarova A. (2018)).

APPLICATION - An official request for something,

usually in writing (Cambridge Learner’s Dictionary).

Examples include:

An act of showing care or concern (Solicitude).

Writing a letter of application for a job or academic

program.

Requesting free information from a central office.

Submitting applications for four different jobs.

Completing an application form for a passport.

A. Suyarova (Office work in Uzbek, 2018: 27)

provides the following description in their

educational methodological manual: an application is

an official document written to address a specific

institution or official with a request, proposal, or

complaint. The application is the most commonly

used and widespread work paper in practice. All

members of society, from schoolchildren and students

to managers, agronomists, engineers, scientists,

entrepreneurs, and officials, are not exempt from

writing an application.

The age and position of the applicant, as well as the

institutions and offices to which the application is

sent, can be extremely diverse. Applications should

be sent to a range of authorities including the head of

a kindergarten, a school director, a university rector,

a collective farm management, or a district

leadership. In short, an application can be written to

any office or chief who can consider and resolve the

proposal, request, or complaint of an ordinary

applicant.

Regardless of its size, style, and type, an application

has its common essential parts. However, these

necessary parts of an application are not repeated in

all applications. For instance, when an employee

writes an application to the management of the

enterprise or office where they work, information

about their place of residence is not necessary. In such

cases, it suffices for the employee to indicate their

department and position. Moreover, most

applications do not require an appendix.

Regardless of this, any application should include the

following:

- the name of the institution to which the application

is sent, or the function, title, name, patronymic, and

surname of the head;

- the place of residence or function, name,

patronymic, and surname of the applicant;

- the document name (Application);

- the text of the application (request, offer, or

complaint);

- names of documents to be attached, if necessary;

- the date (year, day, and month) of the application,

written on the left side of the paper;

- on the right side of the paper, the applicant's

signature, first name, and surname.

We will now examine the types of application forms

in English, as detailed in the online resource

(smartdraw.com):

Types of Application Forms in English:

- Employment Application Form: A form for

collecting information from job applicants.

Information collected may include employability,

proof of legal employment status, salary

requirements, and employment history.

- Membership Application Form: Clubs or

organisations can use this kind of form to allow

potential members to apply for membership. It can

ask for details about their employment history,

emergency contacts, family members, and references.

Rental Application Form: This type of form allows a

property owner to evaluate a potential tenant's

qualifications. It grants the landlord the authority to

verify the information provided. Usually, this

involves the landlord scrutinising the applicant's

credit history, employment situation, rental history,

and criminal record.

Credit Application Form: This form is utilised when

requesting credit from a lender. The provided

information assists in determining the borrower's

employment status, credit history, and repayment

capacity.

Volunteer Application Form: Non-profit

organisations can be held accountable for the

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460

unlawful actions of their volunteers. Having a

thoroughly vetted and documented volunteer via an

application can help non-profits protect themselves

under their umbrella insurance policy. A volunteer

application form can provide the necessary

information to the non-profit organisation.

(https://www.smartdraw.com/application-form/ )

It's worth noting that not all applications require the

same information. For example, when an employee

submits an application to their workplace's

management, it isn't necessary to include their home

address. In such cases, simply indicating the

department (or equivalent) and position in which they

work is sufficient. Also, not all applications

necessitate further applications.

Applications are usually handwritten and their

content is freely expressed. They can vary in content

and style, ranging from a few words to a letter-form,

expressing views on social issues of public interest.

From this perspective, applications can be categorised

into simple and complex types. While the content of

a complex application is extensive, it can be

supplemented. Applications are often personal but

can also be service-related. A service application is a

written statement from individuals or organisations

concerning the exercise of their rights or the

protection of their interests.

Definition of 'Application' in

www.oxfordlearnersdictionaries.com:

As demonstrated in the English-English dictionary

above, 'application' is not solely used for jobs but also

for courses, which is generally comparable to its

usage in Uzbek. However, a more accurate definition

can be found in another English-English dictionary at

https://dictionary.cambridge.org.

Without doubt, an application form must be in

writing. This is clearly outlined in the definition

above. The standout feature of such dictionaries is the

provision of numerous examples.

Now, we will examine the definitions of 'Ariza'

(application) in an explanatory dictionary of the

Uzbek language (E. Begmatov, A. Madvaliev, N.

Makhkamov, T. Mirzaev, N. Tukhlieva, E. Umarov,

D. Khudoyberganova, A. Khojiev, 2003).

From what we can gather, an application is defined as

a form directed at specific individuals that may be a

request, offer, or complaint. However, there is no

usage example provided in a sentence on

www.savodxon.uz.

In the following, we can see the Uzbek-English

dictionary translation for the word 'Ariza'. In this

dictionary, 'request', 'application', and 'petition' are

provided as English equivalents for the Uzbek term

'Ariza'.

Instructions for Writing a Job Application in Uzbek

Language:

A valid employment application, with a sample filled

out below, should contain essential information to

identify both the applicant and the employer. The

format for completion could be either paper or

electronic. However, the applicant's personal

signature is always hand-written. To correctly answer

the question, "How does one write a sample job

application?" you need to familiarise yourself with

the basic rules for formulating the document:

The document is written in the name of the head of

the employer.

The creation date must precede the appointment date.

All provided information must be accurate.

The necessary details include the following - name of

the employer, full name and position of the manager,

personal information about the candidate (full name,

residential address, passport details), the proposed

position and job title, salary, and start date.

Finally, the document is signed directly by the

applicant.

The decision on the employment application is made

by the head of the employing enterprise in written

form - "No objections", "Accepted", "Apply", or

"Approved".

A typical template for a job application from a person

under the age of 14 is prepared with the consent of

their guardian and the permission of the guardianship

authorities. The employment contract is also signed

by the parent (guardian) on behalf of the applicant

(Article 63 of the Labour Code). (https://spb-

spr.ru/uz/upravlenie/forma-zayavleniya-o-prinyatii-

na-rabotu-obrazec-obrazec-zayavlenie-o.html)

Instructions for Writing an Application Letter in

English Language:

Review information about the company and the

position.

Start the letter by describing your interest.

Outline your experience and qualifications.

Include aspects of your personality.

Express appreciation.

Conclude the letter.

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461

3 CONCLUSION

In conclusion, even though the definitions are quite

similar in both languages, we can observe significant

differences between them. For instance, in English,

there are various types of applications, each with its

specific name when being written. However, in the

Uzbek language, an applicant never writes "Ishga

kirish uchun ariza" or "O’qishga kirish uchun ariza"

as a title.

REFERENCES

Suvarova A. (2018)Methodical manual "Working in

Uzbek", page 27

A.A. Hasanov, R.A. (2007)Ishmukhamedova, "Clerkship"

textbook for vocational colleges, page 62

E. Begmatov, A. Madvaliev, N. Makhkamov, T. Mirzaev,

N. Tukhlieva, E. Umarov, D. Khudoyberganova, A.

Khojiev, 2003, page 74

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