The Evaluation of Personnel Application System to the Reliability of
Transaction using CMM
Harrizki Arie Pradana
1
, Melati Suci Mayasari
2
, Yuyi Andrika
3
, Fransiskus Panca Juniawan
1
, Dwi
Yuny Sylfania
1
, Supardi
4
1
Dept. of Computer Science, STMIK Atma Luhur, Jl. Jend. Sudirman, Pangkalpinang, Indonesia
2
Dept. of Information Management, STMIK Atma Luhur, Jl. Jend. Sudirman, Pangkalpinang, Indonesia
3
Dept. of Information System, STMIK Atma Luhur, Jl. Jend. Sudirman, Pangkalpinang, Indonesia
4Dept. of Information System, Universitas Budi Luhur, Jl. Ciledug Raya, Petukangan Utara, Jakarta, Indonesia
Keywords: Information Systems, Evaluation, Reliability, Effectiveness, CMM
Abstract: IT Audit is a testing control process of information technology infrastructure which is related to the problem
of financial audit and internal audit. It serves to check whether systems and applications according to the
needs of the organization or company, namely, powerful, has a fairly good control to ensure the validity,
reliability, on-time and security on the input, process, output at all levels of activities of the system. Nowaday,
there are many problems in systems and applications that exist in organizations and companies. Audit and
evaluation would find the problem and the best solution to solved these problems. One method for that is the
Capability Maturity Model (CMM). The personnel application system evaluated in this research is CV.
Mahkota Jati which is engaged in household furniture. From the results of the questionnaire measurement,
obtained the maturity level is 0.63 which means it is still in the range enough to pretty. The maturity value is
obtained at 2.89 which is at level 3-defined process.
1 INTRODUCTION
The company is an organization consisting of
human beings with various characters that work
together in accordance with their respective functions
of position, but each has the same purpose.
Information Technology today is growing very fast,
so that information technology plays a role and
become an increasingly complex human needs, as
well as its dependence on information technology.
The current development of information technology
includes many things such as systems and
applications. The development of information
technology is very easy for the community in carrying
out various activities including in the aspect of
organization and business. In the business world of an
organization, information is the most important key
component as a basis for decision making. In addition
to the company, information technology is used to
help simplify the activities that exist within the
company, the better informatics technology used
faster the response of a company to the needs of
companies and consumers (Fisher, 2000).
The uses of computer technology more increased
as one form of information technology development
has changed the processing of accounting data
manually to be automatic. Automation of information
technology based on the computer in performing
various functions quickly and appropriately.
Information technology in a company will help the
provision of information quickly in accordance with
the needs of managers in decision making, in addition
to information technology is not only used in data
processing, but also can be used to find out faster if
problems arise in the organization and focus on a
particular source to take The right action.
Information technology is used to improve the
performance of individuals as members of business
organizations that are expected to improve aggregate
organizational performance (Pradana, 2016).
Therefore, the most important thing to be considered
by the business in applying information technology is
the extent to which the success of the system brings a
positive impact in improving the performance of both
individuals and organizations as a whole. Benefits of
the use of information technology can be measured
through an evaluation that can provide a picture of the
Arie Pradana, H., Suci Mayasari, M., Andrika, Y., Panca Juniawan, F., Yuny Sylfania, D. and Supardi, .
The Evaluation of Personnel Application System to the Reliability of Transaction using CMM.
DOI: 10.5220/0009948531433150
In Proceedings of the 1st International Conference on Recent Innovations (ICRI 2018), pages 3143-3150
ISBN: 978-989-758-458-9
Copyright
c
2020 by SCITEPRESS Science and Technology Publications, Lda. All rights reserved
3143
success of the system itself (Norton, 1995). Many
ways that companies can do to implement
information technology is to buy, build your own, or
submit to others for its development (Almalki, 2017).
This study will examine the application system
whether it is in accordance with the needs of the
organization and discuss about the application of
information technology applied by the organization.
Based on the background of the above problem,
general problems that can be identified as follows:
1) The existence of cases in companies that the
existing application system is unsatisfying in
terms of input or output process.
2) Existing applications less meet the needs of the
company so as to make the company's
performance becomes less effective and
efficient.
Currently there are several methods in
determining the maturity level of an application
system, such as CMM (Capability Maturity Model).
The advantage of this model is because it has 5
maturity levels that can clearly map the state of an
application system.
CV. Mahkota Jati is a company engaged in
furniture. This company also has an personnel
application system. However, there has never been do
any measurement of the application.
In this study, the system has been measured and
evaluated. This is done to find out how far the
reliability of the transactions provided by CV.
Mahkota Jati to its customers through their personnel
application system.
Previous study concludes that CMM is not just a
method, but is developing into the business side, so
that CMM becomes a product (Yeh, 2017). Other
research (Domingues, 2016) evaluates the system
using a new method called Integrated Management
Systems Maturity Model, a hybrid six-level maturity
model that allows comparison between integrated
management systems regarding their relative stage of
evolution. Other research analyzes case studies on
engineering companies using CMM methods. This
research is based on a case study methodology and
investigating the real life situation in a Russian
engineering company (Titov, 2016). Other study
proposes a new model to develop a maturity model in
business intelligence (BI) that is applied to health
applications (Brooks, 2015). Applied lean and green
house strategies based on the seeking and eradication
of wastes in production processes. The results are
gathered and highlighted in the original Lean and
Green house. The last section presents a detailed
CMMI-based Lean and Green maturity model
(Verrier, 2015).
2 LITERATURE REVIEW
2.1 Effectiveness and Efficiency
Effectiveness comes from the effective word that
contains the sense of achieving success in achieving
the established goals. Effectiveness is always related
to the relationship between expected results and
actual results achieved (Qushem, 2017).
Effectiveness can be seen from different points of
view and can be assessed in various ways and has a
close connection with efficiency (Bamel, 2017).
Based on the above opinion, that if the
achievement of the goals of the larger organization,
the greater the effectiveness. From this understanding
can be concluded that the achievement of a big goal
than the organization, the greater the results to be
achieved from these objectives. Effectiveness has a
different understanding with efficiency. As stated by
(Zide, 2017) that effectiveness (yields) is emphasized
in its effect, results and is less concerned with the
sacrifices afforded to obtain such results. While
efficiency, emphasis in addition to the results to be
achieved, also the magnitude of sacrifices to achieve
these results need to be taken into account (Denis,
2017). Based on the above opinion, there is a
difference between effectiveness and efficiency. The
difference of effectiveness and efficiency is that
effectiveness emphasizes the outcome or its effect in
the achievement of objectives, whereas efficiency
tends to the use of resources in achieving goals.
Next on efficiency, (Stich, 2015) states the
following: "We are talking about efficiency when we
imagine the use of our resources optimally to achieve
a certain goal." Based on that opinion, that efficiency
will occur if the use of resources optimally
empowered so that a goal will be achieved. The study
of effectiveness refers to two interests that are both
theoretically and practically, meaning that there is a
comprehensive and profound rigor of efficiency and
goodness to gain input on productivity. Effectiveness
is a condition that affects the things that memorable,
efficacy, success of the business, the action or things
that apply (Katou, 2015).
According to (Mihaiu, 2010) defines
effectiveness, as follows: "Effectiveness is the
relationship between output and objectives, the
greater the contribution (contribution) of output to the
achievement of objectives, the more effective the
organization, program or activity".
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2.2 Measures of Effectiveness
The output generated more intangible output that
is not easy to quantify, then the measurement of
effectiveness often faces difficulties. Difficulties in
measuring the effectiveness are due to the
achievement of outcomes are often not known in the
short term. However, in the long run after the program
succeeds, so the effectiveness measure is usually
expressed qualitatively (based on quality) in the form
of a judgment only. This means that if the quality is
good, then the effectiveness is good as well. In the
opinion (Croucher, 2018), (Mohrman, 2014) and
(Pradana, 2016) mention the effectiveness measure,
as follows:
1) The number of results that can be issued,
meaning the results in the form of quantity or
physical form of the organization, program or
activity. The results can be seen from the ratio
(ratio) between input (input) with output
(output).
2) The level of satisfaction gained, meaning the
measure in this effectiveness can be quantitative
(based on the amount or number) and can be
qualitative (based on quality).
3) Creative products, meaning the creation of a
conducive relationship conditions with the world
of work, which will be able to foster creativity
and ability.
4) Intensity to be achieved, meaning to have high
adherence in an intense level of something,
where the sense of belonging to each other with
high levels.
Based on the above description, that the measure
of effectiveness must be a comparison between input
and output, the measure of effectiveness must be the
level of satisfaction and the creation of a conducive
working relationship and high intensity, i.e. the size
rather than the effectiveness of the presence of a sense
of belonging with a high level.
Discussing the size of effectiveness does vary
greatly depending on the angle of fulfillment of some
final criteria. In the opinion of (Pradana, 2016)
mentions several measures of effectiveness:
1) Quality means the quality produced by the
organization;
2) Productivity means the quantity of services
produced;
3) Preparedness is a thorough assessment of the
possibility of completing a specific task well;
4) Efficiency is a comparison of some aspects of
achievement to the cost to produce such
achievement;
5) Income is the amount of resources remaining
after all costs and obligations are met;
6) Growth is a comparison of its present existence
and its past;
7) Stability i.e. maintenance of structure, function
and resources over time.
8) Accidents are frequencies in terms of repairs that
result in time losses.
9) Morale is the feeling of being bound in terms of
the attainment of the goal, which involves
additional effort, togetherness of purpose and
feeling of belonging;
10) Motivation means the existence of the power that
appears from each individual to achieve the goal;
11) Cohesiveness is the fact that members of the
organization like each other, meaning
cooperating well, communicating and
coordinating;Adapted Dexterity means the
existence of a new stimulus to change its
standard operating procedure, which aims to
prevent the constriction of environmental
stimuli.
2.3 Information Systems
In the development of this computer-based
information, local governments are also required to
be ready in operate all services to the community by
using a computerized system. Completing the view, it
describes the system, data and information, according
to (Zwass, 2017) describes the notion of the system,
the system is a set of interconnected components and
work together to achieve multiple objectives. While
the sense of data according to (Fred, 1989), the data
is the raw material of information, defined as a
regular group of symbols representing quantities,
actions, objects and so forth.
According to (Aregbesola, 2017), information is
the result of processing data into a form that is more
useful for those who receive it that describes a real
events and can be used as a tool for making a decision.
Usefulness of information to reduce uncertainty in the
decision-making process of a situation.
2.4 CMM (Capability Maturity
Measurement)
The CMM at its inception was a framework of
Carnegie Mellon University to improve the
development of a software process they possessed.
CMM is often viewed in contrast to the Agile
development, which denotes a method used
especially for software development that is
characterized by the splitting of tasks into short
The Evaluation of Personnel Application System to the Reliability of Transaction using CMM
3145
phases of work and regular reevaluation and
adaptation of ideas (Hackos, 2017). Initially CMM
was a method, but now it has led to the business side,
so CMM becomes a product (Yeh, 2017). CMM
maturity level is divided into 5 (five) levels as in
Table 1. The highest level of maturity obtained, the
maturity level of the organization or business
institutions. Nowadays, interoperability is clearly a
relevant requirement that comes out along the journey
towards the digital transformation with refering
according (Carolis, 2017) to table 1.
Table 1: Maturity Level’s Definition
No.
Maturity
Level
Description
01.
0 – Non-
Existent
At this level there is no
alignment of the process, so
it is not controlled at all.
02.
1 – Initial /
AdHoc
The process is poorly
controlled or not controlled
at all, process management
is reactive and does not
have the proper
organizational
03.
2 –
Repeatable
but Intuitive
The process is partially
planned and implemented.
Process management is
weak due to lacks in the
organization and or
enabling technologies
04.
3 – Defined
Process
The process is defined
thanks to the planning and
the implementation of good
practices and management
procedures.
05.
4 – Managed
and
Measurable
Being the process built on
the integration and on the
interoperability of some
applications and on the
information exchange, it is
fully planned and
implemented.
06. 5 - Optimized
At this level an
organization has achieved a
perfection, both in the
management process and in
the resulting product.
3 RESEARCH METHODOLOGY
3.1 Method of Collecting Data
Data collection techniques in this study is by
interview. This technique is done by asking written
questions to related parties and know about the
personalia application system. This technique is to
obtain information used for the evaluation of
personnel application systems. Interview conducted
to administrator CV. Mahkota Jati. There are 24
questions asked which are shown in table 2.
3.2 Equations
3.2.1 Data Gathering
The data collection process begins by submitting
a permit to the CV. Mahkota Jati to get permission to
do research in CV. Mahkota Jati. The author gives a
list of questions to the administrator on the CV.
Mahkota Jati to obtain the necessary data.
3.2.2 Descriptive Analysis
Descriptive analysis is a way of analysis by
describing the data that has been collected as is
without making conclusions that apply to the public
or generalization. This is to keep the audit results that
are objective.
4 RESULTS AND DISCUSSIONS
4.1 Interview Questions and
Assessments
In this research, the question is asked as many as
24 items. Here is the list of questions asked in a live
interview on CV. Mahkota Jati as seen as table 2.
Table 2: Interview Result
No
.
Maturity Level Description
01. 0 – Non-Existent
At this level there is no
alignment of the
process, so it is not
controlled at all.
02.
Does an existing
application already have
a good database?
It's good enough.
03.
Will existing applications
and their database be
used for long periods (± 5
years)?
Yes, the existing
database can be used
for long periods of
time.
04.
Is there a coordinator in
the use of the
application?
There is, there is a
coordinating
administrator chair.
05.
Can the application be
used at any time,
regardless of the time of
day?
Can be used anytime,
anytime application is
required.
06.
Does the app contain all
archives already stored in
previous periods?
The app can load the
entire archive.
07.
Are there any guides in
how to use the app?
No guidance
whatsoever.
08.
If there are no guides in
how to use the app, how
Admin will teach you
how to use the app.
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No
.
Maturity Level Description
to use apps to people who
are app to the app?
09.
What can access and
change data is the
authorized person?
Yes, who can access
the app is only an
authorized person.
10.
Does the application
make it easier to work
and save on operational
costs?
Off course.
11.
Can existing applications
be repaired if there is
damage?
Yes, it can be repaired
if there is damage.
12.
Can existing apps be
updated and updated by
adding certain functions?
Could be renewed and
updated.
13.
If it can be updated
whether the app will not
change in the
performance of the app
itself?
Will not.
14.
Has the application ever
encountered an error and
can be fixed?
So far no error have
been made.
15.
Does the app diminish its
functionality or affect the
access speed when used
in conjunction with other
applications?
Yes, if the app is used
in conjunction with
opening other apps like
the internet or online
games, then the
application access
speed becomes
sluggish.
16.
Does the application
have backed up data
whenever there is
damage to the PC or the
application itself?
No back up data.
17.
If there is no back up data
then how to solve the
problem if the data is lost
because the application is
damaged?
Maybe by inputting
data from scratch
based on data already
stored in the archive
manually.
18.
Is there an application
that needs to be added
functionality?
Need, if added
function is expected to
further facilitate the
work.
19.
Can existing apps be
moved without adding or
subtracting or interfering
with the functionality
already in them?
Can be moved without
changing or decreasing
its function.
20.
Is there maintenance of
existing apps?
No maintenance.
21.
If there is no
maintenance, how to
solve if the application is
damaged?
By calling someone
who is an expert in the
application field or to
the app builder itself.
22.
Is the application already
equipped with a good
security system?
Already, the room is
locked and also
equipped with CCTV.
23.
If already equipped with
a security system, how
the security system in the
application itself?
Applications in
passwords and
passwords are known
only to people who
have access rights and
who have authority.
No
.
Maturity Level Description
24.
Has the existing
application so far
fulfilled the need to
facilitate the input /
output process?
It's enough to meet the
needs.
4.2 Assessments and Answer Score
After the answers to interview questions are
obtained, further answers are required to answer each
question. Provided 4 answers are: not at all, enough,
pretty, very. And each answer has a value score like
table 3.
Table 3: Scoring Interpretation
Interpretation Score
Not at all 0
Enough 0,33
Pretty 0,66
Very 1
4.3 Interview Statement
Results of interviews we have done on employees
who are staff Administrator at CV. Mahkota Jati, with
24 questions. And based on answers from interviews
that have been done that the personnel application
system on the CV. Mahkota Jati has not been in
accordance with the needs of Input Output process,
also already has a fairly good database system.
Applications and databases can be used and have
been used for a long time (± 5 years).
In the application use there are coordinators
because of the chairman Admin. Applications can be
used anytime, regardless of the time of day.
Applications can save archives and load archives in
previous periods. The app does not come with an app
usage guide, and that can change and access apps only
authorized people. The application has also been said
to save and minimize the operational costs. And if
there is damage to the application then there are
experts who make improvements and improvements
in the application. Applications can be changed,
updated, and updated and added certain functions.
This application has also never experienced an error.
Applications experience reduced functionality if
at any time using other applications simultaneously
and affect at the application access speed itself. The
data stored on the application has not been backed-up
in case of damage to the computer or to the
application itself. And if there is a loss of admin data
The Evaluation of Personnel Application System to the Reliability of Transaction using CMM
3147
input data back from scratch manually. Admin feel
the application needs to be added function that can
further facilitate the input input process. The app does
not experience any functionality or performance
reduction if it is moved on another PC. No
maintenance to the app yet. For security systems in
the application comes a password that is only known
by the admin. Applications perceived admin enough
to meet the needs of the input input process to the
reliability of the transaction.
4.4 Maturity Level Measurement
The following is the result of the questionnaire
with the answer already filled.
Table 4: Interview Result
No
Statement
Your Opinion
Scor
e
Not at all
Enough
Pretty
Very
1 Application used
in accordance with
input output needs
X 0.66
2 The application
has a good
database
X 0.66
3 Applications can
be used for long
periods of time.
X 1
4 There is a
coordinator in the
use of the
application
X 0.66
5 Applications can
be used anytime.
X 1
6 Applications can
load entire
archives in
previous period.
X 0.66
7 The app has a
guide in how to
use it.
X 0
8 Only those with
authority can
access the app.
X 0.66
9 Applications save
on operational
costs.
X 0.66
10 There is an
improvement if
the application is
damaged.
X 0.66
11 Applications can
be updated.
X 0.66
12 Application not
experiencing
errors.
X 1
No
Statement
Your Opinion
Scor
e
Not at all
Enough
Pretty
Very
13 The app remains
reliable with other
applications.
X 0.33
14 Application has
back up data.
X 0
15 Applications need
to be added
functionality.
X 0.66
16 Applications can
be moved without
compromising
performance and
functionality.
X 1
17 There is
maintenance of
the app.
X 0
18 The application
has a good
security system.
X 1
19 The application
meets the needs in
the company's
need for
transaction
reliability.
X 0.66
Total Score Value
11.9
3
From the table IV, it will be calculated Maturity
Level to measure the system maturity level based on
the questionnaire data. The formula used to calculate
the Maturity Level index as seen as equation 1.
Maturity Level:
Index =
(Answers)
(1)
(Questionnaires)
Maturity Level: Index =
11.93
(2)
19
For more details of the results of the
questionnaire, we can see in Figure 1. Then Maturity
Level based on the questionnaire results are as
follows:
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Figure 1:
Questionnaire result each respondent
Then, Maturity Level index value can be seen in
table 5.
Table 5: Maturity Level Index
Index Maturity Level
0 – 0,49 0 – Non-Exisent
0,50 – 1,49 1 – Initial / Ad Hoc
1,50 – 2,49 2 – Repeatable But Intutitive
2,50 – 3,49 3 – Defined Process
3,50 – 4,59 4 - Managed and Measurable
4,50 – 5,00 5 – Optimize
5 INTREPRETATION RESULT
Based on the results of measurements that have
been obtained from the answers to the questionnaire
and with the scoring interpretation, then the results
obtained 0.63 which means based on table 3, it still in
the range of between enough to pretty. At this level,
the responses of the respondents to the questions are
quite acknowledged and based on the reality of the
field. Therefore the question includes a question that
is acceptable and can be calculated for the level of
maturity.
The next step is to find the level of maturity
level of the question respondents who have been
known before. To know the value of maturity is by
multiplying the weight value of each question
answered by the respondent, then summed and
divided the number of questions. Then got the
maturity. Each score questions to not at all is 1,
enough is 2, pretty is 3, and very is 4. Then the
maturity value is 2.89. The interpretation of its
maturity is at the level 3 (defined process). This result
is known from the comparison shown in the table 5.
6 CONCLUSION
Based on the evaluation and discussion and
analysis of data that has been raised about the
effectiveness of the audit of personnel application
system on the CV. Mahkota Jati of transaction
reliability, we obtained the results of the
questionnaire and scoring interpretatioin calculation
of 0.63 which is included in the range of enough to
pretty. For the maturity value, the result is 2.89 which
means entering level 3-defined process. From the
calculation results it can be concluded that the
personnel application system on the CV. Mahkota Jati
the process is well defined. Personnel application
system at CV. Mahkota Jati should be used and still
need a lot of improvements to make it easier to work
especially on the input output process
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