Conference Management System Utilizing an LLM-Based Recommendation System for the Reviewer Assignment Problem

Vaios Stergiopoulos, Michael Vassilakopoulos, Eleni Tousidou, Spyridon Kavvathas, Antonio Corral

2025

Abstract

One of the most important tasks of a conference organizer is to assign reviewers to papers. The peer review process of the submitted papers is a crucial step in determining the conference agenda, quality, and success. However, this is not an easy task; large conferences often assign hundreds of papers to hundreds of reviewers, making it impossible for a single person to complete the task due to hard time constraints. We propose a Conference Management System that embodies a Large Language Model (LLM) in its core. The LLM is utilized as a Recommendation System which applies Content-based Filtering and automates the task of reviewers-to-papers assignment for a conference. The LLM we select to use is the Bidirectional Encoder Representations from Transformers (BERT), in two specific variants, BERT-tiny and BERT-large.

Paper Citation

in Harvard Style

Stergiopoulos V., Vassilakopoulos M., Tousidou E., Kavvathas S. and Corral A. (2025). Conference Management System Utilizing an LLM-Based Recommendation System for the Reviewer Assignment Problem. In Proceedings of the 27th International Conference on Enterprise Information Systems - Volume 1: ICEIS; ISBN 978-989-758-749-8, SciTePress, pages 1004-1011. DOI: 10.5220/0013482600003929

in Bibtex Style

@conference{iceis25,
author={Vaios Stergiopoulos and Michael Vassilakopoulos and Eleni Tousidou and Spyridon Kavvathas and Antonio Corral},
title={Conference Management System Utilizing an LLM-Based Recommendation System for the Reviewer Assignment Problem},
booktitle={Proceedings of the 27th International Conference on Enterprise Information Systems - Volume 1: ICEIS},
year={2025},
pages={1004-1011},
publisher={SciTePress},
organization={INSTICC},
doi={10.5220/0013482600003929},
isbn={978-989-758-749-8},
}

in EndNote Style

TY - CONF

JO - Proceedings of the 27th International Conference on Enterprise Information Systems - Volume 1: ICEIS
TI - Conference Management System Utilizing an LLM-Based Recommendation System for the Reviewer Assignment Problem
SN - 978-989-758-749-8
AU - Stergiopoulos V.
AU - Vassilakopoulos M.
AU - Tousidou E.
AU - Kavvathas S.
AU - Corral A.
PY - 2025
SP - 1004
EP - 1011
DO - 10.5220/0013482600003929
PB - SciTePress