Trends in Recruitment Information and Communication System
using Artificial Intelligence in Industry 4.0
Nidhi Oswal
1
, Karamath Ateeq
2
and Saju Mathew
3
1
Business Department, Khawarizmi International College, Abu Dhabi, U.A.E.
2
BSIT Department, Skyline University, Sharjah, U.A.E.
3
Freelance Research Consultant, Kerala, India
Keywords: Industry 4.0, Internet of Things (IoT), Artificial Intelligence, Human Resource Management, Recruitment
Process.
Abstract: Automation of industry and business practices termed as Industry 4.0(Fourth Industrial revolution) has led to
the production of the smart machine. Information systems and applications used for business processes are
now integrated with data analytics. The job description of employees is changing to suit the industry needs.
Innovations in algorithms for decision making make AI (Artificial Intelligence) a useful recruitment tool for
implementing Human resource management (HRM) strategy. The recruitment process has been a cognitive
human ability. This has been taken over by machines which act as virtual assistants in providing recruitment
solutions technically.HR personnel is now empowered to implement strategic business plans developed by
the top management. In this paper, AI technologies, and the use of AI platforms to select employees with the
required skill set to match management’s business strategy is focused on. The paper also highlights Industry
4.0 and technology trends that have changed the functions of HR and redefined the role of HR personnel.
Information and communication about job vacancies, skills set required, benefits, and compensations due, etc.
are now being digitalized. Recruitment using AI has made it possible to hunt for a workforce globally. AI
plays a significant role in collecting data of the candidate through various sources and evaluates the required
candidates based on job description more efficiently and in an unbiased manner. The use of AI demonstrates
higher accuracy than human recruiters and increased productivity to satisfy the dynamic needs of business
processes. Applications of AI allow candidates and employees to experience personalized and more intuitive
results.
1 INTRODUCTION
The development of technology and the economical
progression has brought a tremendous revolution in
the industries and the organization are now adapting
to the digital era. Digital technology had already
made its way to the manufacturing and service
industry in terms of automation software. The
technology was shifted a level ahead with the
emergence of the industry 4.0 revolution or what it
is called today as the Internet of Things (IoT).
Industry 4.0 provided a whole new vision or a
holistic view of the manufacturing and service
industry in terms of real-time big data, the
interconnectivity of departments, usage of machine
language, improved and faster processes. Various
digital tools like cloud computing, cybersecurity,
networking, nanotechnology, and Artificial
Intelligence were bringing innovation in designing
the organizational processes with minimizing the
human factor or interference of human biases into
the processes. Now, innovation in organizational
process design using the digital tools of IoT can
provide organizations a competitive edge.
One of the most important departments of an
organization whether it’s a manufacturing or a
service is its Human Resource Department who
manages an organization's people and with the
inclusion of latest technology can shrink the time
taken for all the activities of the department, which
directly shows the growth in the industrial
development and performance. Hence it’s very
crucial for every industry or business to update their
technology and bring new innovations to cope
themselves in the new generation competitive
period.
Oswal, N., Ateeq, K. and Mathew, S.
Trends in Recruitment Information and Communication System using Artificial Intelligence in Industry 4.0.
DOI: 10.5220/0010503201110118
In Proceedings of the 3rd International Conference on Finance, Economics, Management and IT Business (FEMIB 2021), pages 111-118
ISBN: 978-989-758-507-4
Copyright
c
2021 by SCITEPRESS – Science and Technology Publications, Lda. All rights reserved
111
One such new technology that is nowadays
controlling all the major sectors of the industries is
“Artificial Intelligence”. With the introduction of
artificial intelligence in the Human Resource
Department has brought a significant revolution by
combining the human intelligence and the
innovation of the digital technologies in automating
all the activities performed by the department. Now,
using AI, machines can drive the processes with the
human intelligence factor. John McCarthy first used
the term Artificial Intelligence in 1950. Already
more than 60% of businesses are using AI to its
fullest and it is valued by trillion $ by 2018 (Albert,
2019). AI is the new face of the business world. A
whole new glossary is created for HR crucial
activities in the era of industry4.0 (Bondarouk and
Brewster, 2016).
Various crucial activities of the HR department
include recruitment, selection, hiring, training and
development, and talent management for the
development of an organization (Nawaz, 2019).
Within the global market where technology brings
rapid changes in the demands and desires of the
consumers, human resources are considered
valuable resources in the job markets. In recent
times with various economic, political, and social
changes going over the world, it has become more
challenging for HR managers to identify and acquire
talented human resources for their companies.
Recruitment processes need to be redesigned to
identify the most suitable candidates and
encouraging them to initiate the process of applying
within the company. AI enables the recruitment
process to be more efficient with the intelligent data-
driven decision. Programs using AI help in matching
the desired skills of the candidate as per the job
description. Now, HR managers have access to lots
of data, real-time data. AI-enabled tools help the HR
managers to segregate the candidates on the
predefined data. Results are more accurate and
reliable leading to an increase in productivity with
low-cost as human errors and bias factors are
reduced to a high level. Of course, organizations
now need to spend time and money on training the
employees to work efficiently and effectively with
digital technologies. An outstanding recognition was
received by Volvo, a luxury car company at the
Brussels Motor show due to their AI embedded car
used to interview the candidates for the post of
service technicians (Vedapradha et al., 2019). But
the use of AI in various HR processes has reduced
manpower and created some ambiguity between
manpower and machine power (Geetha R. and
Bhanu D., 2018).
The main objective of the paper is to comprehend
the connection between the Human Resource and
Artificial Intelligence and to focus on the trends in
the recruitment process related to information and
communication system using AI.
The methodology used to write this paper is
based on the literature review and the secondary
data. A thorough review of all the secondary data
from various journal publications, conference
proceedings, websites and the books are referred
while drafting this paper. All the keywords
mentions in the paper were researched to describe
the objective of the paper.
2 TRENDS IN WORKFORCE
RECRUITMENT
In this modest business world, the human resource
department is an essential part of any organization
for its improvement and organizational performance.
To be effective and prosperous in the business
world, organizations have to attempt greater
customer gratification which is a dynamic key for
their existence and to accomplish this, organizations
have to adopt innovative human resource methods so
that they can be unique among their competitors.
The most common work carried out by human
resources are- recruitment & selection, training &
development, and other activities related to retaining
skilled, loyal, and motivated employees in an
organization. The most important activities that
Human Resource Management (HRM) deals with is
- recognizing, attaining, and developing a productive
workforce so that they can work for the
organization's goals and objectives in the most
appropriate fashion. Among these, the most
interesting and challenging activity is carried out is
to identify and acquire the most desirable candidates
whose skills match the desired set of skills required
to perform in a specific job.
These activities are the most time-consuming
process and which leads to wastage of a lot of
money due to poor recruitment method
and
technology used. (Hmoud B & Laszlo V, 2019).
Over the years many researchers had given a
different definition for Human Resource
Management (HRM).
According to Edwin B. Flippo recruitment is
defined as “searching and identifying the potential
employees and to encourage them so that they can
work for the organization's development and the
objectives”. Any mistakes done in this process can
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affect the financial and the economic growth of the
organization. The traditional recruitment process of
an organization has a potential impact on
recruitment activities and has a greater impact on the
prospective candidates who apply for the desired
job. The traditional recruitment process was a very
extensive process where a lot of paperwork was used
and they were not focusing on any specific models
of recruitment.
The most common steps that were used in the
traditional recruitment process were –
1. To identify the vacancy in the organization.
2. To prepare the job description and desired
personal skills.
3. To identifying the sources of qualified
applicants and screening the candidates from
the huge pool of candidates.
4. Shortlisting and conducting interviews.
5. Decision making and hiring the most suitable
candidate
As an improvement Breaugh J. A (2008),
developed a Breaugh recruitment process model
which consists of four phases. The following table 1
shows the Breaugh Recruitment Process Model
(Breaugh, 2008).
Table 1: Breaugh Recruitment Process Model.
Step 1 Establish recruitment objectives
Step 2 Develop a recruitment strategy
Step 3 Carry out recruitment activities
Step 4 Evaluate recruitment results
Thebe and Van Der Waldt developed 11 macro-
level steps for the recruitment process. Muller and
Baum Mueller, J.R & Baum, B. in 2011 developed
another 12 steps recruitment process model (Oswal,
Khaleeli, Alarmoti, 2020). But both of these
developed models were presenting the traditional
recruitment process only which was very time
consuming, complicated, bias, showed racism, and
failed to identify the originality of the information
that is provided by the applicant (Beattie, G. &
Johnson, P., 2012).
To overcome all the difficulties that were faced by
human resources the organizations are now
adapting
to new technology and one of such emerging
technologies is “Artificial Intelligence (AI)”.
Currently, Artificial Intelligence has completely
taken the control over human resource department
and the other working sectors.
3 ARTIFICIAL INTELLIGENCE
(AI)
Artificial Intelligence (AI), is the most recent
emerging technology that uses human intelligence
and which is used by most of the organization to
expand the efficiency and the performance of the
organization. AI has the incredible power to act like
a human brain and it gives full competence by using
different inputs to give proper outputs in human
resource management. Artificial intelligence uses
different sets of algorithms and based on it, it
performs its actions. Though the concept of
Artificial Intelligence was found in the 1950s, the
actual development and its exploration happened
recently. Currently, the development of artificial
intelligence had happened so fast that it is been used
across all the fields of life. The growth of the
Internet has also added advantage to the
development of artificial intelligence.
Artificial intelligence plays a vital role in human
resource management by reducing the workload of
the human resource manager since artificial
intelligence uses chat-bot agnostic solutions and
algorithms. Based upon the different algorithms the
entire process of recruitment, selection, training,
development, etc., takes place. Due to the usage of
artificial intelligence, it has completely reduced the
manual and paperwork that was done in the
traditional recruitment process. The technology
provides online services to the employees as well as
to the applicants by communicating with them with
the help of a chat-box. The following figure 1 show
the life cycle of artificial intelligence for human
resources.
Figure 1: Life cycle of artificial intelligence for human
resource.
Operations are an important part where the
organization shows its interest to hire an employee.
In the recruiting process, an ample amount is wasted
by the human resource hence the organization wants
Data Generation Operations
AI Algorithms
Decision
Making
Trends in Recruitment Information and Communication System using Artificial Intelligence in Industry 4.0
113
to apply the operations of artificial intelligence to
reduce the cost of hiring. Following table 2 shows
the human resource most common functions and its
corresponding forecast jobs for workforce analytics:
Table 2: Human Resource functions and its corresponding
forecast jobs.
HR Functions Forecast jobs
Recruiting
Are we acquiring the good
candidates?
Selection
Are jobs offered to those who will
be the best employees?
On-boarding
Which practices cause new hires
to become useful faster
Training
What interventions make sense
for which individuals, and do they
improve in their performance?
Performance
Management
Do our practices improve job
performance?
Advancement
Can we predict who will perform
best in new roles?
Retention
Can we predict who is likely to
leave and manage the level of
retention?
Employee
benefits
Can we identify which benefits
matter most to employees, what
are the effects of those benefits
(e.g., do they improve recruiting
and retention)?
All the above mentioned human resource
operations may affect the efficiency of the
organizations. These operations create a huge
amount of data which can be in the form of text,
recording, etc. The above operations can be used to
develop the corresponding recruiting algorithms for
artificial intelligence which can be used to trace the
data on digital activities. The important inputs such
as ATS (Application Tracking System) produce data
generation.
For data generation, the data is extracted from
different databases which are converted into a
common useable format and they all clubbed
together before the analysis is done.
Artificial intelligence algorithms refer to an
extensive set of methods or techniques that can be
familiarized and acquired from large data to create
algorithms that can perform the better task and
provide better predictions.
Decision making is the final stage of the life
cycle which is used based on the understanding of
the algorithms developed. In human resource
decision making have more preference or choice,
how they can utilize
the experimental evidence that
is extracted from different models so that they can
standardize the recruiting process for the
organization.
4 TRENDS IN RECRUITMENT:
USAGE OF AI
The landscape of recruitment is changing with AI
being included in the HR manager’s toolbox. Job
advertisements are now optimized, published, and
purchased using AI. Performance of advertisements
and analysis of market data is done using predictive
algorithms. This is later followed by scheduling
interviews and placements. Algorithms and the use
of AI facilitate the selection of the ideal job
advertisement on the right platform and at the right
time to reach the ideal candidate. Marketing is
taking over the advertisement.
Recruitment marketing creates an employer
brand and an attractive, engaging, and interesting job
ad. Chabot is widely used to schedule interviews to
pre-screen candidates. A human-sounding
conversation that captures videos, pictures
responses, documents, etc. is used. Chat boxes can
converse through text, email, and chat since these
robots are programmed to be assumptive, intuitive,
and empathetic. ATS resume databases are screened
for talented candidates who suit the roles at the
organization. The candidates are then matched for
the requirements open at the organization. This is
further extended to social media or email
communication to contact the candidate. Social
media profiles are looked into to add to the
candidate’s profile. Besides this job aggregator is a
technology that includes AI and bots to pierce into
social channels, career sites, and job boards to
advertise a job vacancy.
Figure 2 shows the conceptual framework of
recruitment process using artificial intelligence.
Figure 2: Conceptual recruitment framework using AI.
Sourcing Screening
Interview
Selection
Evaluation Using AI
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In the above figure all the activities of the
recruitment is done using artificial intelligence.
Sourcing - shows job description or
advertisement of the job
Screening candidates qualification or skill
assessment is done
Interview can be conducted text-based,
online or face-to-face
Selection on the basis of merit and fulfilment
of jobs requirement candidates are selected and
given offer letter
Evaluation all the selected candidates will be
evaluated on the basis of their work
performance.
A unique
URL is required for each job
specification. With the advent of AI and technology,
the role of HRM personnel is iterating to redefine
new responsibilities.
Table 3: Redefined HR roles & Platforms Used for
Communication and Recruitment. (The Top 13 Best AI
Recruiting Tools).
Redefined HR roles
Platforms used for
communication and
recruitment
Digital Lead Ambassador Fetcher
www.fetcher.ai
Bot Monitor XOR
www.xor.ai
Head of Relevance and
Purpose
Hiretual
www.hiretual.com
Head of work Reinvention
and Reskilling
Eightfold
www.eightfold.ai
HR Data scientist
Pymetrics
www.pymetrics.ai
Head of Insights Textio
www.textio.com
Bot Monitor and HR Data
Scientist
Humanly
www.humanly.io
Diversity and Inclusion
Officer
Paradox
www.paradox.ai
5 MANAGING INFORMATION
AND COMMUNICATION IN
RECRUITMENT USING AI
Time-consuming traditions and customs make
recruitment activities a laborious process. Evaluation
of people with skills to match the job specification is
being considered a monotonous job. Automation of
recruitment can lead to new doors for
communicating and managing information collected
by using AI. Since recruitment influences the
organization, it should be unbiased and handled by
machines. Many candidates may pull out of a
position and feel unproductive. It also damages the
employer's brand and business. Shifts in technology
are changing the way job seekers find a job and
hiring managers to know the candidates through
interviews applications and negotiations.
AI and automation aids in recruitment through
new channels of information and communication.
According to the Recruiter Nation Survey conducted
in 2018, shows that nearly 43% of human resource
managers have communicated to the job seeking
candidates through text only. Texting can be
beneficial in recruitment if communication remains
professional. Text-based interviews are also
conducted which as compared other types of
interviews are less stressful and which helps the
candidates to communicate freely without any
nervousness. Christian Mairoll, CEO of Emsisoft,
says that he conducted text-based interviews which
were very beneficial to him and the candidates were
selected on the merit basis based on their verbal and
written skills.
But it has been found that texting is not suitable
for the first contact or replacement of phone or in-
person interview. It cannot be a creative way to get
the attention of the organization. Today, AI and big
data are used by organizations as information assets
are increasing. Since the subjective nature of people
can be a hindrance, big data and AI is less biased in
the recruitment process.AI helps cannot replace
human-human communication and the final decision
in recruitment however the recruiter can
communicate more effectively and maintain the
interest of the candidate towards the company.AI
communicates based on the background and
information provided by the candidate. Laborious
communication like application letters, filling up the
resume is now automated .facts about the candidate
are scanned from various sources and communicated
to the recruiter through AI and analysis of data.
Natural language algorithms connected to the user
interface enable recruiters to give personal feedback
to each candidate.
HR professionals are finding themselves at the
frontend to assist businesses to respond to the
change. AI can be a driver to explore:
Why Industry 4.0 has created a transformation
in strategies and practices of HR
Trends in Recruitment Information and Communication System using Artificial Intelligence in Industry 4.0
115
What can the HR managers do to integrate the
change for their workforce and the organization
How can the HR respond to emerging
technologies, critical skills, and roles required in
the organization
Figure 3 shows how different functions of human
resource management can be carried out with the
help of artificial intelligence technologies making a
new trend in recruitment process artificial
intelligence human resource management system.
Figure 3: Trends in Recruitment using AI Technologies.
During the Industry 4.0 period, recruitment starts
with a transformation in business strategies. HR
managers gear up to reach out to employees with
extended skills. This process is made efficient by
adopting suitable algorithms and machine learning
to automate the information and communication
process through AI.
Figure 4 shows structural architecture of new
trend in recruitment process- artificial intelligence
human resource management system, showing how
the information can be managed and communicated
to the candidates.
The most important feature of AI embedded tools
like textio uses augmented writing tools for the job
description to surpass any kind of business and is
more inclusive in
terms of diversity. This will add
more transparency to the recruitment process. AI can
estimate options by analyzing big data. Emerging
technology applications in HR like assessing pay
equity, calculating the end of service benefits, and
monitoring employee compensation are some areas
where AI can reinforce the information that was
documented.
Figure 4: Structural Architecture for AI-HRM.
6 ADVANTAGES OF AI-HRM
Following are the advantages of new trend in
recruiting process AI-HRM;
1. Selecting the correct candidates: with the
help of AI technology the system selects the
correct and matched profile of candidate for
the advertised position.
2. Enhanced integration of analytics: from the
large pool of candidates profile AI
technology selects the matched profile
quickly thereby increasing and improving the
efficiency of recruiting process.
3. Improved recruiting quality: AI technology
creates multiple rounds of recruitment
process so that minute details of the
candidates can be collected before making
selection decision.
HRM
Strategic Planning, Performance Management,
Recruitment & Deployment, Training &
Development, Employment Relations,
Compensation Management
AI Technologies
Expert system, Data Mining, Knowledge
Discovery, Big Data Analytics, OCR, Intelligent
Robots, Face Recognition, NLP, Visual Scanning
S
ystem, Voice Interaction, Neural Network
AI-HRM
Intelligent Decision Assistance System, Intelligent
Evaluation System, Human Machine Interactive
System, Intelligent Training System, Consultant
System, Intelligent Incentive System.
Sends Details
Online Advt. (Indeed.com)
Creates
Profile
Stored
For
Creates
Login
Candidate
HRM
Fills online
Form
Advertise
for Position
Industry
Database
Uses AI
Technology
and Algorithms
List the
Selected
Candidates
Extracts
Candidate
Skills and
personal
Linked
In/Job
Agency
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4. Better decision making: AI technology
selects the correct candidate for the correct
position from the pool of the candidate’s
profile.
5. Automation and non-biased: Due to the usage
of AI technology no human intervention is
required making the system automated and
bias free.
6. Employment growth and motivation: Regular
training programs and development courses
are conducted by the organization. Due to
usage of AI technology all the programs and
the materials can be customized and the
employee can undertake the training program
at his own time.
7. Organizational development: Using AI
technology organization can closely monitor
the performance and requirements of the
employee creating a strong and healthy bond
between the organization and employee.
7 LIMITATIONS
AI has redefined each job to make it more efficient
but still, the limitations exist. Human touch is
irreplaceable in various steps of HR functions. Since
the HR role is mainly related to managing humans,
so human interference cannot be completely
removed. Certain challenges faced while
implementing the AI in the recruitment process for
managing the information and communication with
candidates are:
Unable to get feedback from prospective
candidates' experience about the organization's
initial recruitment process.
Abstract human characteristics like empathy,
emotions, and intuitive decision making are
still to be instilled in AI.
Applications like ATS limit the choices for the
recruiters. These AI-enabled applications help
the recruiters in searching for suitable
candidates by using keywords.
Experienced candidates who are not tech-savvy
may not add these hot job searched keywords
into their CV. They could be missed out by the
recruiters if they are depending on ATS to
search the candidates.
Observation of the body language during the
face-to-face interview is missed out by
machines and chat boxes.
AI still needs to add features of understanding
the psychological traits of a candidate for top-
level management jobs.
During the selection process, it is difficult for
AI to monitor the employees learning abilities
and motivational factors.
The soft skills evaluation is still a challenge for
AI. Since the initial process involves machines,
candidates missed out on the opportunity to
meet the employers.
As per Global human capital, still, 69% of the
companies are not ready in terms of facilities
and employees.
Since it’s an addition to the cost, organizations
are still under the dilemma related to full usage
of AI in HR functions.
8 CONCLUSION
The fusion of humans and machines has restructured
various departments in an organization and their
processes. HR functions have also undergone
various changes with the usage of AI. The
implication of AI has provided the HR team with
tools to analyze a large amount of data, provides
flexibility and intelligent insight into the whole
process of recruitment. Automated processes of
Recruitment information and communication make
processes faster and efficient providing recruiters the
productive time to focus on strategic issues related
to HR. For effective usage, recruiters should be fully
trained to use the applications most appropriately.
Organizations should make a careful selection of
applications available in
the market keeping in mind
the factors related to cost, user-friendliness,
flexibility, and reliability. HR functions especially
recruitment should be performed with a precise
combination of AI and human roles. To stay ahead
in the competition, organizations should automate
HR processes but not forgetting the human factor in
traditional recruitment style.
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