Implementation Knowledge Management System to Manage Halal

Food in LPPOM MUI

Yuni Sugiarti

, Nia Kumaladewi

and Suci Ratnawati

UIN Syarif Hidayatullah Jakarta, Ir. H. Juanda Street No. 95, Tangerang Selatan, Banten 15419, Indonesia

Keywords: Halal Food, LPPOM, MUI, and Knowledge Management System

Abstract: Indonesia is a Muslim Majority Country. The Halal food product is a necessity. It is also a global life style.

In fact, foods are imported from many countries. Imported food materials were not easy to identify which

halal or not. Determining halal foods are not easy, even need for cross-disciplinary science. The Islamic

Scholars for example, must work with IT experts in determining halal food. LPPOM MUI as an institution

that has duties and responsibilities regarding the granting of halal certification to a food product, must have

a system to obtain, store, distribute, and use knowledge about halal food. The purpose of this research is to

develop the proposed of Knowledge Management Governance System to Achieve Management of Halal

Food Knowledge. This research method uses Rapid Development Cycle system development method and

COBIT method, which implemented in LPPOM MUI. The results of this study can meet the information

needs to the society about knowledge of halal food which later as reference LPPOM MUI in directing and

controlling the management of halal food knowledge

1 INTRODUCTION

The halalness of a food product in

Indonesia that is majority Muslim is a necessity. It is

also a global life style. In globalization era, the

amount of food that is imported from various

countries. Imported food material was not easy to

identify halal or not. If there is no guarantee halal of

a food product, it will be difficult for Muslims to

choose halal food and drinks.

Determining the halalness of a food is not

easy, even the need for cross-disciplinary science.

The ulamas for example, should work together with

scientists in determining halal. Testing the halalness

of food and beverage products requires a deep

knowledge of the origin of materials, processes,

distribution, in addition to legal knowledge of fiqih.

Therefore Muslims need to be equipped with

sufficient knowledge on this issue.

The fast growing halal food industry

requires the management of halal food knowledge.

In knowledge management, it is hoped that the

public is well protected from consuming non-halal

food which is of course contrary to Islamic or Sharia

law. Knowledge of halal food becomes an important

need for the community. Information about halal

food knowledge must be easily accessible to the

public.

Therefore, knowledge management of halal

food needs to be set and managed properly. To be

able to set and manage knowledge management

properly, it needs a control mechanism in the form

of policy, guidance and procedure. In knowledge

management, there are four processes: capturing,

storing, disseminating, and using knowledge.

Therefore, this process should be directed and

controlled so that knowledge management can run

well.

In Indonesia, the regulations for halal

product guarantee is regulated in UU No. 33 tahun

2014 about “Jaminan produk halal” and confirmed

by Peraturan Presiden RI No. 165 tahun 2015 on the

Establishment of the Halal Product Guarantee

Organizing Board (BPJPH). BPJPH is a

government-formed body to organize Halal Product

Assurance (JPH). The Indonesian Council for Food,

Drug and Cosmetics Assembly (LPPOM MUI) is the

body responsible for carrying out the task.

LPPOM MUI as an institution having duties

and responsibilities regarding the provision of halal

certification to a food product must have a system to

obtain, store, distribute, and use knowledge about halal

food. The system is useful for the society in facilitating

2548

Sugiarti, Y., Kumaladewi, N. and Ratnawati, S.

Implementation Knowledge Management System to Manage Halal Food in LPPOM MUI.

DOI: 10.5220/0009946125482553

In Proceedings of the 1st International Conference on Recent Innovations (ICRI 2018), pages 2548-2553

ISBN: 978-989-758-458-9

the acquisition or utilization of such knowledge. This is

in accordance with LPPOM MUI's mission to provide

information about halal product from various aspects as

a whole (UU RI NO 33 tahun 2014) So the direction

and control (governance) of halal food knowledge

management must be done by LPPOM MUI well, so

that people will get accurate and comprehensive

knowledge about halal products.

Research conducted [Zyngier, S], in its title

Knowledge Management Governance: A Multifaceted

Approach to Organizational Decision and Innovation

Support, presents an initial investigation of governance

strategies for managing knowledge and the relationship

between strategy and organizational structure. He

found that the federation information transfer model

was 'best fit' with a model of stakeholder governance

that ensures accountability and responsibility for the

task of meeting the needs of all the organization's

stakeholders. Furthermore, the established governance

structure can predicate to the organization the ability to

effectively define strategies for managing knowledge.

According to research [Patrick Onions], as an

organizational function, knowledge management

requires direction and control of ongoing activities at

both strategic and operational levels. Performance

management encourages activities toward

continuous improvement and organizational goals.

Governance ensures performance management is

practiced, enforced and tailored to the needs of the

organization. The study recommends that

governance be applied to knowledge management in

large organizations. A governance model will be

proposed consisting of two standards, a maturity

model for direction and knowledge criteria for

control, as well as a process for prescriptive

standards. Action Research is used to develop and

implement the combination of these new standards

and processes in a multinational company, and the

qualitative results obtained are discussed

empirically.

[Frada Burstein] presents research that

examines the role of government as a framework to

ensure effective share of knowledge management

strategies. Knowledge management governance is

considered and conceptual frameworks are

developed to manage the appropriate management of

knowledge management within the organization.

This refers to the results of research on knowledge

management governance practices at major and

existing scientific research facilities in confectionary

producers. We conclude that implementing

knowledge management strategies through such a

framework ensures the anticipated delivery of

benefits in an authorized and regulated manner.

[Siti Zakiah] reviewing the research that

utilizes the governance role as a lens to test the

effectiveness of the share of knowledge management

strategies. Governance of knowledge management is

considered and a conceptual model is developed to

manage the appropriate management of knowledge

management within the organization. This refers to

preliminary results in the practice of knowledge

management governance at major scientific research

facilities and suggests that the implementation of

strategies through the framework operate to ensure

the share of anticipated benefits in an authorized and

regulated manner.

[Earl, M. J] Take research to explore how

knowledge management can be a tool for an

effective tracking system in the supply chain of the

halal food industry. It starts with an overview of the

halal concept followed by a discussion of the search

system in the halal food industry as well as the

different search systems that have been applied in

other food industries globally. The concept of

Knowledge Management is then discussed and

coupled with how it can be used as a tool in the

search system. And propose how knowledge-based

systems can contribute as a search system that can

be effectively done in the halal food supply chain.

This paper aims to produce the implementation

of knowledge management of halal food knowledge

management system on LPPOM MUI. So that it can

meet the information needs to the community about

halal food knowledge which later as reference LPPOM

MUI in directing and controlling the management of

halal food knowledge.

2 LITERATURE REVIEW

Web Based Information System is a set of

interconnected segments that capacity to gather,

process, store, and circulate data to help basic

leadership and oversight inside the association. Web

or WWW (Word Wide Web) is another technique

that keeps running in the quickly developing web

world. This medium can make handfuls or even

several applications that keep running on the Web.

PHP is one of the generally utilized application

program in web media today. For database, MySQL

is a database the board framework that can keep

running in online media with the goal that this

database is anything but difficult to be overseen by

clients. As per [Earl, M. J] ,MySQL is a RDBMS

(Relational Data Base Management System).

Implementation Knowledge Management System to Manage Halal Food in LPPOM MUI

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A. PHP Programming

PHP was first presented by [Swastika,

Windra], a man who is knowledgeable about

programming on the server side. PHP is an

electronic programming dialect. This dialect has

points of interest that is perfect with different kinds

of databases, notwithstanding support from different

sorts of working frameworks. PHP is progressively

reasonable and ordinarily utilized when joined with

MySQL database. MySQL with PHP as though the

two things can not be isolated. PHP and MySQL

more often than not keep running with Apache

webserver over Linux working framework.

B. Database with MySQL

MySQL database is an powerful, stable, and simple

database. MySQL is broadly utilized in web database

frameworks utilizing PHP. PHP has a product bundle

called PHPTriad. This is a product bundle comprising

of PHP, Apache, MySQL, Perl, and PHP MyAdmin.

Consequently PHPTriad likewise gives database

offices. At that point PHPTriad has a place to store

information, and to recover your information. Like

other SQL (Structured Query Language) database

frameworks, MySQL likewise accompanies SQL

directions and grammar, with the accompanying

preferences

1. The concept of MySQL databases that provide

high-speed data presentation system

2. The price is relatively cheap, even to some extent

can be obtained for free

3. The syntax uses simple commands

4. Can run in multiple operating systems like

Windows, Linux, MacOs, Unix (Solaris, AIX, and

DEC Unix), FreeBSD, OS/2, Irix.

5. Support for user is widely available [K. E. Kendall

dan J. E. Kendall].

C. Rapid Application Development (RAD)

RAD is a system development strategy that

emphasizes the speed of development through

extensive user engagement in construction. Fast,

repeatable and improved functional processes on the

prototype eventually developed into a final system

(or a version). [Tiwana, A]. Figure 1 is a diagram

explaining the route in RAD.

Figure 1: RAD Strategy [Tiwana, A]

Rapid Application Development (RAD) is one of the

prototyping methods that have these following

stages [Setiarso]:

1) Requirement Planning

In this phase users and analysts meet to identify

the application or system objectives and identify the

terms of the information generated from those

objectives. This phase requires an active role from

both parties. It also involves users from several

different levels within the organization. The

orientation in this phase is to solve organizational

problems. Although information technology and

systems can direct some of the proposed systems,

the focus will always remain on achieving

organizational goals

2) Workshop Design

This stage is a stage for structuring and

enhancing frameworks that can be portrayed as a

workshop. Amid the RAD structure workshop, the

client reacts to the current working model and

breaks down, enhances modules utilizing

programming dependent on client reaction.

3) Implementation

The analyst works strongly with the client

amid the structure workshop to plan the business

and non-specialized parts of the association. When

these perspectives are affirmed and frameworks are

manufactured, the framework is tried and acquainted

with the association.

D. Knowledge Management System

Knowledge Management fundamentally seems

to answer the topic of how to oversee learning.

Awareness is required to apply a knowledge

management approach into an association. It has

been demonstrated that an association that regards

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its information assets as its primary resource will

have the capacity to support increasingly creative

associations that prompts the intensity of the

association against its rivals.

[Sugiarti] defines Knowledge Management as a

sorted out learning the executives to make business

esteem and produce upper hand ". Carl Davidson

and Philip Voss translate Knowledge Management

as how individuals from better places begin

conversing with one another. Davidson and Voss

additionally said that really overseeing learning is

the manner in which associations deal with their

workers and to what extent they spend to utilize data

innovation.

E. System Development Method

The system development process is an activity,

method, best practices and automated tools that

stakeholders use to develop sustainable

improvement of information systems and software

[Tiwana,]. System development method that will be

used in this research is RAD with Object Oriented

approach.

F. Unified Modelling Language

UML (Unified Modeling Language) is a dialect for

envisioning, characterizing, fabricating and recording

the antiques of a product framework. UML is

characterized as a group of graphical documentation

bolstered by a solitary model, which helps the

portrayals and plan of programming frameworks,

particularly frameworks constructed utilizing object-

arranged programming. Question situated UML does

not rely upon the improvement procedure nor does it

rely upon the programming dialect and innovation.

[Sugiarti] UML is a modeling language that

should be used in conjunction with software

development methodologies. Without methodology,

UML is just a series of meaningless diagrams.

Software development methodology is a step by step

guide in software application development. Software

development methodology is intended to make the

development of an application more efficient and

planned. The modeling methodology used in this

research is Unified Software Development Process

(USDP)

3 METHOD

A. Data Collection

The research that will be conducted is the type

of research is case study with qualitative approach. A

qualitative approach is a process of research and

understanding based on a methodology that

investigates a social phenomenon and a human

problem. Case studies include an in-depth and

contextual analysis of similar situations in other

organizations, in which the nature and definition of the

problem experienced today. Case studies are essentially

an intensive study of an individual or group that is

viewed as having a particular case. This research is

called qualitative because this research is a series of

activities to obtain data or information is reasonable

about a problem in the condition of aspects / areas of a

particular activity object by doing case studies on the

object of research include in-depth and contextual

analysis of the existing situation to get a more in-

depth picture and live interview on site.

Methods of data collection conducted consist of:

1. Interview

Interviews were conducted with stakeholders

related to halal food in the LPPOM MUI both at the

head office or at the branch office

2. Questionnaire

The questionnaire was conducted open and closed.

Being open to information about halal food knowledge

needs. This questionnaire was conducted to the

community.

3. Observation

Observations were made by collecting data through

direct observation of phenomena occurring at research

sites such as halal food knowledge management, food

science management systems, and existing

infrastructure.

4. Documentation

Data collection through document is done by

studying facts or data contained in the

documentation file of the pilgrims.

In developing Knowlegde Management

System by conducting pre-research to identify

emerging problems related to halal food knowledge

management and organizational readiness in

implementing it. From the results of these studies

will be the basis in building the implementation of

KMS halal food LPPOM MUI.

Implementation Knowledge Management System to Manage Halal Food in LPPOM MUI

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4 DISCUSSION

4.1 Use Case Diagram

Implementation of knowledge

management of halal food knowledge management

system in LPPOM MUI is to help meet the

information needs of the community about halal

food knowledge which later as LPPOM MUI

reference in directing and controlling the

management of halal food knowledge.

This KMS system has 11 use cases as

shown in figure 23. Use case diagram.

Fig 1: Usecase Diagram

This proposed system requires 10 tables in the

database. Six of them are master tables, the rest are

transaction tables. The database tables include user

tables, activity types, discussion activities and

others.

4.2 User Interface & Implementation

Implementation

The design of the application begins with

designing UML diagrams using the Astah

Community tools. The PHP programming language

code set is used to build this KMS application. A

number of other tools used in this application

development are MySQL, XAMPP Apache HTTP

Server, and Notepad ++. Meanwhile, to test the

application, the researcher used Google Chrome and

Mozilla Firefox. Application testing is done with

blackbox test type.

This stage displays some user interface views.

1. Login

Fig 2: Home Login

Figure 2 is a description of the actors

involved in KMS implementation of halal food

management in LPPOM MUI must first login.

Fig 3: Sharing knowledge

Figure 3 is a sharing of knowledge and experience

between food entrepreneurs to get halal

certification LPPOM MUI.

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4 CONCLUSIONS AND

RECOMMENDATIONS

1.Conclusion

1. The fast growing halal food industry requires

the management of halal food knowledge.

Through knowledge management, it is hoped

that the public is well protected from

consuming non-halal food which is of course

contrary to Islamic or Sharia law. Knowledge

of halal food becomes an important need for

the community. Information about halal food

knowledge must be easily accessible to the

public. Therefore, knowledge management of

halal food needs to be managed and managed

properly. To be able to manage and manage

knowledge management properly, it needs a

control mechanism in the form of policy,

guidance and procedure.

2. With the need is required for the Implementation

of Knowledge Management System of halal food

management LPPOM MUI. To share knowledge

between food entrepreneurs and society in

general to share about the filing and get halal

certification LPPOM MUI. Four processes are

capturing, storing, disseminating, and using

knowledge. Therefore, this process is directed

and controlled so that knowledge management

can run well.

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Patrick Onions. Knowledge Management Governance.

The Knowledge Studio, United Kingdom; Sasol

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