Analysis of Access and Monitoring Systems Implementation on

Human Resources to Improve the Shipbuilding Industry

Performance

Ilham Salo

, Triwilaswandio Wuruk Pribadi

and Sufian Imam Wahidi

Department of Naval Architecture, Faculty of Marine Technology, Institut Teknologi Sepuluh Nopember (ITS), Jl. Arief

Rahman Hakim, Surabaya, Indonesia

Keywords: Access systems, monitoring, RFID, Performance, Nchecked Biometric Attendance.

Abstract: In Indonesian shipyard, Access and monitoring of human resources still use conventional system. The

objective of this research is to analyse the application of access and monitoring system in the shipyard industry

to improve human resource performance. Firstly, observation of access and monitoring of human resources

in the shipyard was taken in PT. Dok dan Perkapalan Surabaya (Persero). Secondly, analysed technical and

economic aspect of each alternative system, then conducted a system selection by using matrix pairwise

comparison. Finally, analysed the implementation of human resource access and monitoring system to

improve ship industry performance. The Access system that will be applied is Nchecked Biometric

Attendance system with CCTV and Radio Frequency Identification (RFID) card for extra features. The initial

investment cost of this system is approximately Rp464.512.000, and is feasible to apply based on 2,03 of

Benefit Cost Ratio or in other words, we can get profit 200% from initial investment. Implementation of the

access and monitoring system will be applied to work zones, among others office work area, workshop, and

open yard. In conclusion, before applying the systems, the employee performance was 57,95%, after applying

the system access and monitoring the employee performance can increase by 84,05% of the total parameters.

1 INTRODUCTION

NEEDS to reach the highest level of work. This has

become a separate development in the shipping

industry. A SMART Shipyard can improve its

effective and efficient performance. One of the

famous concepts to use is the concept of S.M.A.R.T

(Specific, Measurable, Achievable, Realistic and

Timely). The advancement of information technology

is now one of the tools to improve employee

supervision in the work area .

The Information Technology referred to is a

computer-based access and monitoring system, the

access and monitoring system for employee activities

is in addition to being accessed by a computer, the

system also utilizes face biometric technology to

facilitate operations into the employee access and

monitoring system to be more easily visited with

features that prioritize information accuracy and

access speed (Rotenberg, 1974).

Basically, the objectives to be achieved from this

research are to observe the access and monitoring

system processes that are implemented in the

shipyard. Second, Select and design the access and

monitoring systems in the shipyard area. Analyze the

application of access and monitoring systems to

improve ship industry performance. Therefore, with

the access and monitoring system, the ship industry

can improve their company performance.

2 LITERATURE

2.1 Access and Monitoring System

Access is the act of entering or using. In the field of

security, access regulation is a selective limitation of

a human resource to a place. So, that access

arrangements usually refer to the practice of

restricting the entrance to a building or work area and

only for authorized persons. In accessing a resource

must have permission from a system commonly

referred to as authorization. In an access system here

Salo, I., Pribadi, T. and Wahidi, S.

Analysis of Access and Monitoring Systems Implementation on Human Resources to Improve the Shipbuilding Industry Performance.

DOI: 10.5220/0008542600790086

In Proceedings of the 3rd International Conference on Marine Technology (SENTA 2018), pages 79-86

ISBN: 978-989-758-436-7

will determine who enters a room, building, or work

area (Rotenberg, 1974).

The meaning of monitoring itself is an activity

that consists of the process of observing or reviewing

and studying regularly carried out by the project

manager. In previous studies, information systems

were designed to monitor activities in production

workshops (Pratama & Triwilaswandio, 2017).

However, there is no overall monitoring of the work

area in the shipyard. In addition there are aspects

contained in the monitoring activities:

1. The aspects of project input include human

labor, working hours, data, materials or

materials, management, etc.

2. Aspects of the process or activity, namely

aspects of the project that describe the process

of activity, such as research, production

processes, and others.

3. The output aspect the results of the is the aspect

of a project that relates to or covers process,

especially related to quantity (Assauri, 2008).

2.2 Performance

Performance is the result or level of success of a

person as a whole during a certain period in carrying

out tasks compared to various possibilities such as

work standards, targets or targets or predetermined

criteria agreed upon (Mangkunegara, 2005).

In previous studies, an application analysis was

carried out in measuring the performance of shipyard

companies. Where in the measurement carried out on

all parameters owned by the company (Ari &

Triwilaswandio, 2005). So, it is necessary to have

research to measure the performance of each

individual human resources owned by the company.

The implementation of information systems has

been carried out to improve the performance of

shipbuilding industry maintenance facilities

management (Storch, 1995). Overall, from previous

research there needs to be a system that measures

individual employee performance for each work area

in the shipyard.

2.3 Shipyard Industry

The shipyard is a place to build ships and launch

ships, so a shipyard company must own land for the

construction of ships and coastlines. The shipyard has

two types of activities, namely new buildings and ship

repair. To build a new ship, the shipyard must have

one of the following basic facilities, Building Berth,

Building Dock, and Lifting Dock (Yanuar &

Triwilaswandio, 2013).

In addition to basic facilities, shipyards must

equip supporting facilities. Supporting facilities

needed by a shipyard.

The office is a place for administrative activities

to take place that are not directly related to the

construction or ship repair activities. The sections that

work here are for example marketing and finance.

The main function of the warehouse is to maintain

material inventory and be able to provide on time

according to production needs. Design facility, the

design section is in charge of carrying out all

activities related to calculations and drawings related

to material requirements up to work drawings for ship

production purposes. The plate workshop is a place

where ship construction starts from the process of

marking, cutting, forming, to assembly depending on

the capacity of the workshop. Meanwhile, pipe

workshop is responsible for the production of pipes

needed in the ship building process.

In each production process in the shipyard

research has been carried out to determine the size of

the process sigma. So that monitoring of the work

activity process to improve the company's

performance has been done (Albab &

Triwilaswandio, 2016). For this reason, there needs to

be more supervision for every individual who works

in the shipyard.

Research on the quality of ship repair services that

have been carried out to improve shipyard services is

based on the assessment of ship owners (Nurwanti &

Triwilaswandio, 2016). The research, there was no

improvement in the quality of service per ship to

guests. So, there needs to be an additional system to

improve shipyard service.

In the process of quality management in shipyards

research has been carried out on the design of

computer-based applications in the construction of

new ships (Putra & Triwilaswandio, 2016). The

research, it has helped the implementation of quality

management in the construction of new, better ships.

However, it has not been able to measure the

performance of each individual who carries out

quality management.

2.4 Some Access and Monitoring

System

The NChecked system is a biometric system for its

users that functions to monitor one's presence

automatically. This system is perfect for a company

that needs an access system to monitor its employees

and help employees when starting work (Chon,

2005).

SENTA 2018 - The 3rd International Conference on Marine Technology

And secondly, a Radio Frequency Identification

(RFID) technology can be combined with a

navigation system to improve the accuracy of a

position. Which is where the main function of the

RFID system is to retrieve identity information from

a tag that is already equipped or also commonly called

a transponder. This tag will be pasted or used by users

or goods. So it is very possible to know the position

of the user or item (Finkenzeller, 2010).

The last system is Ultra Wide Band (UWB)

system. Where this system utilizes a mobile station

that will be installed on each employee, provide

electromagnetic waves to the UWB fixed station.

Furthermore, in every corner of the room is installed

UWB fixed station as a wave receiver which will be

read by the station and the results will be sent to the

admin server that is connected to the internet network.

So that the data that can be seen on the monitor screen

is the distance of the coordinates of the employee's

presence while in the room (Nguyen & Jae-Young,

2015).

3 METHODOLOGY

In the research methodology, the procedure research

work is provided starting from identifying problems

by doing observation to analyzing data and build

research conclusions.

3.1 Observation

Observation is a method of collecting data by direct

observation and systematic recording of objects to be

examined. Observations made by researchers

regarding the current condition of HR access and

monitoring systems in shipyard companies.

3.2 Questioner

The questionnaire in this study was designed into two

parts. The first part contains the purpose of making a

questionnaire, general data of the respondent, and

general filling instructions. In the second part

contains an explanation of each questionnaire points.

3.3 Interview

Interviews were conducted with the management of

PT Dok dan Perkapalan Surabaya which ran an access

and monitoring system. The interview in this study

was conducted to find out the response of the

company management to the implementation of the

learning that had been carried out.

3.4 Data Processing

Data processing is carried out by referring to the

initial conditions of the system and data collection.

This stage is to group data based on the work area

contained in the shipyard and the database of workers'

expertise that is in the shipyard which will be used as

parameters in the system.

3.5 System Implementation

Implementation is done by online system to ensure

that the HR access and monitoring system can be used

and running properly. The Online test use an internet

connection which is connected to the server. The

system is tested by analyses the ability of the selected

system in processing data that has been entered into

the system. From processing the data, the application

can provide information to users related to access and

monitoring.

3.6 Analysis and Discussion

The system that has been made, a system comparison

test is conducted between the system being developed

and the existing shipyard system, the performance

improvement test when the HR access and monitoring

system is implemented, and a verification test is

conducted to ensure that the HR access and

monitoring system can be used and know response

from respondents to the system based on the results

of the questionnaire.

4 ACCESS AND MONITORING

SYSTEM IN SHIPYARD

Department o f

Production Planning

and Control

Head of Workshop

Staff

Work Area in

accordance with

work orders

Man hours

evaluation

Calculation

Figure 1: Workflow Diagram.

In Figure 1, it can be seen that currently the access of

workers entering the work area that is determined is

Analysis of Access and Monitoring Systems Implementation on Human Resources to Improve the Shipbuilding Industry Performance

only supervised by the local workshop head and

information on the labor needs used is reported

verbally and handwritten to PPC. After getting the

workforce data used to carry out the activity at that

time, the evaluation and analysis division will

evaluate each work progress carried out according to

the Daily Activity that has been determined. From the

evaluation and analysis division, it will check the

amount of labor used according to the conditions in

the field and compared to the needs of the workforce

in accordance with the planning at the beginning.

Someone will go to the field to ensure that the

workforce is used in the field in accordance with the

initial planning.

ENTRY ACCESS

CARD

STAFF

PT. DOK DAN PERKAPALAN SURABAYA

(PERSERO)

Figure 2: Employee Access Card.

In Figure 2, you can see an employee card that is

their access to a work area. The card is used as a sign

that they are in a work area that is in accordance with

work orders (Daily Activity). So after the head of the

workshop gave the names of employees who worked

according to the Daily Activity to the PPC

department. Then the name will be recapitulated by

the PPC department and entered into the system for

reporting the hours of people in the work area. So at

this time to monitor the presence of employees in the

work area by understanding their position is by

looking at the employee card on the progress board.

5 IMPLEMENTATION OF

ACCESS AND MONITORING

SYSTEM

5.1 Nchecked Bio Attendance

The application of the system begins by analyzing the

three existing systems, namely the Nchecked Bio

Attendance system, the RFID positioning system, and

the Ultra Wide Band System. In weighting which has

the biggest weight is the economic aspect which is

equal to 0.4718. From the results of the matrix

pairways comparison table, it is found that the system

chosen as the access and monitoring system for

human resources in the ship industry is a Nchecked

Biometric Attendance System (Nguyen & Jae-

Young, 2015). This can be seen because the

weighting value for the Nchecked Biometric

Attendance system is greater than the other two

systems. The application of the access system in the

office work area will connect four important elements

in the process of access activities including, HR or

employees, the Nchecked Biometric Attandace

system, the WiFi module, and the management.

Figure 3: Display Data Nchecked Biometric Attendance.

In each section, Nchecked Biometric Attendance

system is provided for employee access to the work

area. So, that is the activity of going out and entering

employees will be monitored. Moreover, using the

Nchecked feature can facilitate management in

reporting the performance of each employee. After

the scan is successful, it will show a screen like Figure

3 in the form of the status of successfully checking in,

hours of entry, and the amount of work time on one

day, weekly and monthly (Nguyen & Jae-Young,

2015).

SENTA 2018 - The 3rd International Conference on Marine Technology

5.2 Implementation of Access and

Monitoring System on Office

Employee

ID Card for entering

main gate

Employee data was recorded

as attendance at the Nchecked

Bio Attendence program

Figure 4: Employee Attendance System when Accessing

Rooms.

The employee access system can function as a system

of attendance for each employee. The attendance

process of each employee can be seen in Figure 4 so

that each employee will record their attendance in real

time starting from the hour of work until the hour of

work (PT Dok dan Perkapalan, 2017). The employee

attendance system uses the Nchecked Biometric

Attendance program. Thus, every employee cannot

cheat on attendance. It can be linked to a performance

allowance system for each employee. Where their

work time report data during daily, weekly and

monthly can be seen clearly in the Nchecked

Biometric Attendance system.

5.3 Implementation of Access and

Monitoring System on Workshop

Employee

Direct employee data was

recorded as a performance

allowance on the Nchecked

Bio Attendence program

Access in and out of

the room

Get access in and out

of the workshop area

Get CCTV monitoring

in the workshop area

Figure 5: Access from the Office Work Area to the

workshop.

The access to be applied can only be used by

employees who have access to work in the office and

workshop area as showed in Figure 5. so that

employees who have office or room work areas will

get door access that has been integrated by the RFID

card they have. This access will be very easy to

monitor employees who often go in and out of offices,

workshops and open fields. Like Engineering and

marketing employees who are employees who are

very often in and out of office (PT Dok dan

Perkapalan, 2017).

5.4 Implementation of Access and

Monitoring System on Yards

Direct employee data was

recorded as a performance

allowance on the Nchecked

Bio Attendence program

Employees Access

work in open yard

work areas

Obtainmonitoring of

activitiesintheopenyard

Management

Employee Performance

Evaluation based on data

entered into the system

The management

provides a daily

schedule for each

employee

Figure 6: Access to Yards Work Areas.

Figure 6 is the flow of each employee to get access to

work before carrying out their respective work. Each

employee will use their ID card to get access to work

in accordance with the work orders they receive from

the management (PT Dok dan Perkapalan, 2017).

Every ID card received by employees in an open field

work area can only access the work area in

accordance with the orders they get. With that, every

employee cannot leave their work area before

completing the work orders they get. Access to work

that they do will help management get performance

data for each employee in the form of employee work

time while carrying out the work process, the

presence of their position during working hours, and

their activities while the work process is in progress.

5.5 Implementation of CCTV System

on Work Area

The implementation of the monitoring system in the

shipyard company will be made mutually integrated

with the employee access system. Thus, the data

obtained by management will be more detailed in

monitoring employees while carrying out their work

activities. Figure 7 is a network topology that will be

applied to work areas in shipyard companies.

Camera

DVR Unit

Router

Admin Monitor

Local Monitor

Figure 7: CCTV System Network Topology.

Analysis of Access and Monitoring Systems Implementation on Human Resources to Improve the Shipbuilding Industry Performance

In Figure 7 shows a display of the results of

computer activity that is being used at that time.

LastActivityView is a tool for Windows operating

systems that collects information from various

sources on a running system, and displays logs of

actions made by users and events that occur on this

computer. So that it can be when employees who use

computers are monitored clearly and precisely. The

results of data from each employee activity will be

used as an indicator to improve company

performance based on the level of employee

compliance in complying with work procedures.

In the application of access systems in every work

area in the shipyard aims to know directly or real time

the presence of employees while in the work area. It

is a display of the Nchecked system for monitoring

employees when accessing work areas in real time.

This view can be seen clearly in the number of

employees who have absenteeism and those who have

not been absent. The admin can monitor employees

who are accessing the work area directly.

Every employee will get the data automatically in

the system. The management is very easy to do

attendance data from all employees. Beside that, the

parties can do an evaluation every month by

comparing each attendance data with the data of the

position and activity of the monitoring system which

is showed in Figure 8. The system has automatically

carried out reports or reports of employee entry and

exit hours. and for the management to get the right to

see the results of the report automatically and can also

download the results of the results of the data in excel

and PDF.

Figure 8: Monitoring the presence of employees in real

time.

In the implementation of the access and

monitoring system, a division of the work area will be

created. This is intended for each employee to have

access to the appropriate workplace. In the division of

the work area zone is divided into three zones,

including Zone A, Zone B, and Zone C as presented

in Figure 9.

Figure 9: Access Layout in Shipyard.

6 ANALYSIS OF ACCESS AND

MONITORING SYSTEM

6.1 System Comparison Analysis

Table 1: System Comparison Analysis.

It can be seen in Table 1 clearly that in terms of

reporting and supervision if using an access and

monitoring system will be very helpful in time

efficiency. This is because in the system the user gets

integrated access while in the work area and is very

easily monitored by the system. Thus, the delivery of

information regarding aspects of employee

performance measurement can be received as quickly

as possible.

When viewed in terms of the use of access using

a manual system, it will be very ineffective and not

very functional when placing it. Whereas using this

access and monitoring system will be very integrated,

starting from employees getting access to the main

gate to going to their work area and being monitored

in detail with each of their activities while working.

Using an access and monitoring system, the employee

performance can be easily measured. As well as in

this system there is also information that can be used

as an indicator of performance measurement when

making a decision.

SENTA 2018 - The 3rd International Conference on Marine Technology

6.2 Analysis of Performance Increase

To find out the improvement in performance when

implementing an access and monitoring system, a

simulation of the performance value that has been

done previously in the measurement of workforce

performance during existing conditions is carried out.

Table 2: Analysis of Performance Improve.

Based on the results of the performance

calculations shown in the Table 2, implementation of

the HR access and monitoring system in the ship

industry get a performance value of 8.405 from a

scale of 10 or it can be interpreted that the value of

work performance based on perfection is 84.05%. the

management cannot directly monitor the presence

and arrival of employees when accessing the work

area. so there is often an employee disobedience when

carrying out their duties such as skipping work and

not being disciplined about work time. The results

stated that implementing an HR access and

monitoring system in the ship industry would

improve employee compliance and discipline

towards their working hours. After the overall

accumulated performance value of the existing

condition with the application of an access and

monitoring system, there was a performance

improvement from 57.95% to 84.05% for workforce

perfection.

6.3 Cost Benefit Analysis

The above shows that the investment time for the

implementation of access and monitoring systems in

the shipyard industry is back in 2021, in the third year

with a net present value of Rp. 394,800,861 and

Return On Investment of Rp. 107,072,634.

Table 3: Investment Return Analysis.

o Description Value

1 Procurement Costs Rp.

464.511.980

2 Operating Costs Rp.

134.976.080

3 Benefit Cos

Rp.

344.220.000

4 Inflation 3,12%

PV Rp.

394.800.861

6 BCR 2,03

7ROI Rp.

107.072.634

Based on Table 3, it can be seen that the value of

Benefit Cost Ratio (BCR) is 2.03 indicating that the

value of benefits is more dominant than the cost

generated and the application of access and

monitoring systems will benefit about 200% of the

total investment. Based on the above calculation, the

investment in the application of access and

monitoring systems is feasible in the shipyard

industry.

7 CONCLUSION

In this last chapter contains the things that consist of

the results of the conclusions and the whole process

of designing a system for the needs of access and

monitoring of the shipyard. The conclusions that can

be drawn in this final project, namely:

1. The system related to employee access to the

work area and monitoring the presence of

employees while in the work area currently has

several weaknesses, including unlimited access

to anyone to go to the work area, the reporting

process regarding the assessment of non-

specific employee performance such as not

being able to know the hours of entry

employees when in the work area, the presence

of employees while in the work area, and

activities carried out by employees while in the

work area so that the assessment of

performance is only based on results that do not

know how the process when the work takes

place.

2. The access and monitoring system that will be

implemented is a Nchecked Biometric

Attendance system with the addition of CCTV

and RFID features and an initial investment

cost of Rp.464,511,980.00. The application is

carried out in each work area that has been

divided according to the work area zone. The

management will be more to measure the

performance of each employee by looking at

the process of employee activities every day,

employees will get access restrictions

according to needs, and the application of this

KPI Qualit

Pa rameter Q ualit

Score percentage

A1 0,286 8,0 2,80

A2 0,140 8,0 1,37

A3 0,574 8,0 5,60

B1 0,333 9,0 8,48

B2 0,667 9,0 16,96

C1 0,750 9,0 8,24

C2 0,250 9,0 2,75

D1 0,500 8,0 18,93

D2 0,500 8,0 18,93

Total 1 Total 4 76,0 84,05

KPI criteria are based on the

perspective of the workforce

Number of welfare budget allocations 0,122

Increased career path 0,283

Decrease in the number of work

accidents

0,122

Delay rate 0,473

Analysis of Access and Monitoring Systems Implementation on Human Resources to Improve the Shipbuilding Industry Performance

access system will replace the attendance

system so that measurement of performance

will be more detailed according to work time

and activities done by employees.

3. In determining the parameters to improve

performance by providing an access and

monitoring system to employees is by reducing

the level of employee delay, reducing the level

of workplace accidents, increasing career

levels, and employee welfare allocation. From

each of these parameters the most influential

weight when implementing this system is the

level of employee delay with a value of 0.473

from a scale of 1, based on the performance

value obtained an assessment of the

performance of the employee's perfection when

the existing condition is 57.95% of the total

parameters, while after applying the access

system and monitoring of performance

appraisers increases to 84.05% of the total

parameters, and based on the results of cost

benefit analysis (CBA) the application of an

appropriate access and monitoring system with

the Benefit cost ratio is 2.03 or more profitable

200% of the total investment in the

procurement of access systems and monitoring.

The value of the Net Present Value is

approximately Rp. 394,800,861 with a Return

On Investment value of Rp. 107,072,634 or

approximately 37.00% of the value of the

investment issued.

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SENTA 2018 - The 3rd International Conference on Marine Technology