A Framework for Sustainable and Data-driven Smart Campus
Zeynep Nur Kostepen
a
, Ekin Akkol
b
, Onur Dogan
c
, Semih Bitim
d
and Abdulkadir Hiziroglu
e
˙
Izmir Bakırc¸ay University, Gazi Mustafa Kemal Mahallesi, Kaynaklar Caddesi Seyrek, Izmir, Turkey
Keywords:
Smart Campus, Smart University, Digital Transformation, Industry 4.0, Internet of Things.
Abstract:
As small cities, university campuses contain many opportunities for smart city applications to increase service
quality and use of public resources efficiency. Enabling technologies for Industry 4.0 play an important role
in the goal of building a smart campus. The study contributes to the digital transformation process of
˙
Izmir
Bakırc¸ay University which is a newly established university in Turkey. The aim of the study is to plan a road
map for establishing a smart and sustainable campus. A framework including an architectural structure and
the application process, for the development of a smart campus have been revealed in the study. The system
application is designed to be 3 stages. The system, which is planned to be built on the existing information
systems of the university, includes data collection from sensors and data processing to support the manage-
ment processes. The proposed framework expects to support some value-added operations such as increasing
personnel productivity, increasing the quality of classroom training, reducing energy consumption, accelerat-
ing interpersonal communication and finding the fastest solution to the problems on campus. Therefore, not
only a smart campus but also a system is designed for sustainability and maximum benefit from the facilities.
1 INTRODUCTION
The rise of urbanization brings along to leverage
advanced technologies to enable a variety of ser-
vices while cities promote efficient, environmentally
friendly and sustainable ecosystems (Du et al., 2016).
Smart city projects provide appropriate information
for citizens, companies and tourists to increase the ef-
ficiency of government services by utilizing the power
of information and communication technology (ICT)
(Van Dinh et al., 2018). The global use of ICT has fo-
cused on both how cities are operated and managed.
Many cities around the world have adopted the con-
cept of a smart city to develop the quality of life and
well-being of people, to improve energy efficiency
and management services, and to reduce environmen-
tal problems such as air pollution (Sotres et al., 2017;
Gasc
´
o-Hernandez, 2018; Ojo et al., 2015).
The concept of Smart Campus, which is devel-
oped by applying the smart city approach to a univer-
sity area, can provide great advantages (Fortes et al.,
2019). The university campuses consist of a large
a
https://orcid.org/0000-0001-5773-2411
b
https://orcid.org/0000-0003-2924-8758
c
https://orcid.org/0000-0003-3543-4012
d
https://orcid.org/0000-0002-8456-9514
e
https://orcid.org/0000-0003-4582-3732
group of eager human resources (students, academi-
cians, and employees) to adopt and develop innova-
tions, and facilities that can be applied the developed
smart approaches. Therefore, universities represent
a valuable opportunity to strengthen the “Smart Cam-
pus” approach. Campuses are “small cities” where in-
clude improvements in many areas from management
to sustainability, and from learning activities to en-
ergy efficiency. Various applications possible in smart
campuses are conducted. For example, with the smart
university application, it is possible to monitor class-
rooms or rooms in real time (Huang et al., 2019). In
this way, temperature and humidity rates can be mon-
itored and collected in the cloud system. Thus, the
temperature and humidity in the classes can be kept
at an optimum level. In addition, pollution can be de-
tected by sensors placed in common areas on cam-
puses and thus units can be notified without requiring
control. Universities are areas where energy is con-
sumed much due to being crowded areas. This energy
consumption can also be controlled in smart univer-
sities. Turning off air conditioners and lights that re-
main on when rooms and classes are empty can result
in significant energy savings (De Angelis et al., 2015).
Implementation of all these applications is made
possible by industry 4.0 technologies. The main ob-
jective of Industry 4.0 is to monitor processes and cre-
ate a virtual copy of physical events, enabling decen-
746
Kostepen, Z., Akkol, E., Dogan, O., Bitim, S. and Hiziroglu, A.
A Framework for Sustainable and Data-driven Smart Campus.
DOI: 10.5220/0009406807460753
In Proceedings of the 22nd International Conference on Enterprise Information Systems (ICEIS 2020) - Volume 2, pages 746-753
ISBN: 978-989-758-423-7
Copyright
c
2020 by SCITEPRESS Science and Technology Publications, Lda. All rights reserved
tralized decisions to be made through these copies. In
this way, systems and machines that can control itself
can be managed with processes (Santos et al., 2017).
Industry 4.0 technologies, internet of things,
big data, augmented reality, additive manufacturing,
cloud computing and cybersecurity make it easy to
control with internet technologies. Sensors in the in-
ternet of things technology enable real-time reading
of various data. With cybersecurity, access to the ma-
chines becomes secure. All data collected with big
data can be stored on various disk systems. All this
information is shared with the cloud system. Virtual
copies of areas can be created with augmented reality.
For example, virtual copies of classes and courses can
be created. With additive manufacturing technology,
digital designs can be easily transformed into physical
objects with 3D printers. By using these technologies,
objects can communicate among themselves and thus
objects can be smart (Santos et al., 2017; Dogan and
Gurcan, 2019).
For the efficient use of public resources, a pri-
mary research question is determined as ”What kind
of model should be established for more efficient
consumption of public resources within the scope of
smart university?”. In the age of technology, where
objects can communicate with each other, the identi-
fied research question brings together with the con-
cepts of industry 4.0, the Internet of Things (IoT)
and smart city/campus concepts. In this direction, the
use of primary public resources such as costly materi-
als and limited human resources is considered in this
study. Therefore, the paper serves as a road map for
a university campus to turn into a smart campus with
digital transformation.
2 BACKGROUND ON SMART
UNIVERSITY
Smart universities can be defined as small cities be-
cause they are a way to reach smart cities. The meth-
ods applied in cities can be easily integrated into uni-
versities. Therefore, many universities around the
world want to adopt the concept of a smart university
for the purposes of improving the quality of educa-
tion, ensuring energy efficiency and improving man-
agement services. Smart university uses advanced
technologies to provide various services. In the lit-
erature, there are various studies related to smart uni-
versities in academic and administrative domains. In
academic domain, many studies focused on digital-
ization in education (Uzelac et al., 2018; Zhai et al.,
2018). It is a very important application area in terms
of ensuring that the data can be received and mon-
itored in real time. Internet of Things technologies
can also be used in libraries on campuses. In this way,
students can see the library density and which books
are available online (Zhu et al., 2018). Zhai et al.,
(2018) developed a game-based learning mechanism
in a smart university. In this way, the students defined
the relationships between the use of technology and
learning. Zhang et al., (2018) have studied that mul-
timedia conferencing systems are possible with cloud
systems, one of the industry 4.0 technologies. They
also offered the advantage of cloud technologies in
smart university studies. Huang et al. (2019) reported
that it is possible to create smart classes with the use
of IoT technologies. They created a smart class pro-
totype at Ming Chuan University.
Energy is the most popular implementation area
in administrative domain due to high level of en-
ergy usage in universities. In a study conducted in
China (Tan et al., 2014), the green campus project
aimed to prevent unnecessary energy consumption.
The air conditioner, lights and computers which are
not used have been turned off by the internet of things.
De Angelis et al. (2015) implemented some energy-
oriented works at the University of Brescia. It was
stated that 30% energy savings can be achieved with
smart campus applications (Kolokotsa et al., 2016).
In the study conducted at PGRI Yogyakarta Univer-
sity, smart buildings and smart parking systems have
been developed. Remote online access to the univer-
sity was provided, and a new learning approach was
developed (Sari et al., 2017). In another study, record-
ings can be taken real time by humidity and temper-
ature sensors in the classes and these values can be
kept automatically at the optimum level. The opti-
mum level was determined by the values that students
could focus on best (Uzelac et al., 2018). Majeed and
Ali, (2018) worked on smart rooms and smart park-
ing systems by making training smart with IoT tech-
nologies. They integrated sensors and things to ensure
communication.
Table 1 shows the focal points of previous studies.
Main effects areas of the current studies can be clas-
sified as academic and administrative. However, the
studies cannot present all sub-titles of these two main
areas of applications.
The studies mentioned above concern the aca-
demic or administrative units of the universities. Wu’s
study (2016) covers applications both in academic
and administrative domains. They tested the impact
of smart buildings and interactive learning on stu-
dents’ achievement in Taiwan. In this study con-
ducted with 35 selected students, the connections be-
tween smart buildings and learning were observed
with statistical results (Wu et al., 2016). Although
A Framework for Sustainable and Data-driven Smart Campus
747
Table 1: Previous studies and main working areas.
Academic
Related
Administrative
Related
Sari et al. (2017) +
Majeed and Ali (2018) +
Zhang et al. (2018) +
Lin et al. (2018) +
Alvarez-Campana et al. (2017) +
Kolokotsa et al. (2016) +
Chieochan et al. (2017) +
Tan et al. (2014) +
Wu et al. (2016) + +
Huang et al. (2019) +
Jain et al. (2017) +
De Angelis et al. (2015) +
Uzelac et al. (2018) +
this study will lead to innovation in both the admin-
istrative and academic units, it does not cover the en-
ergy savings of the universities, the applications that
can be made around the environmental of campus and
the automatic information retrieval systems from the
classes. However smart universities are made possi-
ble by the integration of all units. For this reason, it
is very important to evaluate and integrate administra-
tive and academic departments together. In our study,
academic and administrative units of universities will
be evaluated as a whole.
3 SUSTAINABLE AND
DATA-DRIVEN SMART
CAMPUS FRAMEWORK
The aim of the study is offering a model for the
digital transformation process of the Izmir Bakırc¸ay
University which is a newly established university in
Turkey. As a young university, the university aims
to have a smart and sustainable campus in addition
to its existing facilities. The best way to do this is
to develop innovative business models and a com-
prehensive IoT strategy. At the end of the study, a
roadmap will be presented for the digitalization stud-
ies of Izmir Bakırc¸ay University. At the end of the
digital transformation process, these results are de-
sired to be achieved:
to reduce energy consumption,
to reduce waiting times to take advantage of cam-
pus facilities,
to improve staff productivity,
to improve the quality of classroom education,
to ensure the contribution of all individuals on
campus to problem identification and resolution,
to analyze the usage of public resources by ana-
lyzing all data collected.
The methodological framework, which fully ex-
presses the scope of the study, is shown in Figure
1. The areas shown in the methodological framework
will be built on the existing information systems of
the university (automation, personnel, procurement,
web services, etc.).
As shown in Figure 1, the concept consists of 3
different stages. In Stage 1, a sample building was
selected from the university campus. On this selected
building, a framework has been established about en-
ergy, environment and classroom domains. In Stage
2, the framework is spread across the campus. In ad-
dition to the domains in Stage 1, different domains
were identified and included in the framework. In
Stage 3, the data generated by the systems in Stage 1
and Stage 2 will be stored in integration with existing
university data. At this stage of the framework predic-
tive, prescriptive, diagnostic and descriptive analytics
can be performed with the data stored. Domains for
each stage are given below.
Energy Domain: Energy consumption is the most
challenging area of smart city works. High energy
consumption brings with it high energy costs. It
also accelerates the consumption of limited energy
sources. Therefore, improvements in the field of en-
ergy have significant financial and environmental im-
pacts. Feasibility studies present that electricity con-
sumption of unknown cause (non-working consump-
tion) are 10% per month. Since the heating of the uni-
versity is provided with air conditioners, the improve-
ments will directly affect the electricity consumption
in this topic. In order to save electricity, it is envis-
aged to develop a system for the automatic activation
or deactivation of lighting devices and air condition-
ers in unused environments.
To improve this system, presence sensors can be
used to detect small movements in the environment.
Presence sensors will help to understand whether
classes or rooms are in use. The temperature and hu-
midity sensor will operate the air conditioner if it is
not suitable temperature and humidity of the environ-
ment. At the same time, the photocell will measure
the amount of light and, if not appropriate, turn on the
lights.
Environment Domain: Providing a clean and tidy
environment will help to improve the quality of life
in universities. It is also important for the clean-
ing staff to make plans such as work load and work-
ing hours. Along with the proposed systems, opera-
tional efficiency can be enhanced and environmental
arrangements can be improved. For example, when
it is time to clean the toilets, the touch screen service
kiosks and the university mobile app can send notifi-
cations to cleaning staff about the need for cleaning.
ICEIS 2020 - 22nd International Conference on Enterprise Information Systems
748
Figure 1: Sustainable and data-driven smart campus framework.
This will prevent the cleaning staff from wasting ef-
fort with continuous cleaning control, and at the same
time ensure continuous cleaning. Furthermore, it will
be possible to inform the cleaning staffs automati-
cally according to the occupancy status of trash cans
and soap containers. In addition, automatic irrigation
systems which will be activated according to the soil
moisture and weather conditions can be given as an
example for the studies that can be done in this field.
It is not possible to accurately distinguish the objec-
tives of the identified study domains. Sometimes the
objectives of one area overlap with the objectives of
other areas. For example, the intelligent waste bin re-
duces both environmental pollution and improves the
working conditions of cleaning staff (eliminating the
need to walk around for cleaning control).
Clasroom Domain:
˙
Izmir Bakırc¸ay University
aims to increase efficiency in educational activities by
using technological infrastructures. Classes are one
of the most important areas in universities. Improv-
ing the physical environment of the classes will also
improve the quality of education. In the survey con-
ducted to
˙
Izmir Bakırc¸ay University students, 30% of
the students complained about various problems such
as temperature and airlessness related to the classes.
Therefore, it is important to control the environmental
factors such as temperature, humidity, amount of light
in the class that may affect the efficiency of the course
and disrupts the students’ concentration. The study to
be carried out in this field is also related to the en-
ergy field. Factors affecting the quality of education,
such as temperature, humidity and amount of light,
also affect energy consumption. At the same time,
the proposed smart attendance system aims to prevent
the students from being interested in signing the atten-
dance sheet during the course. Therefore would help
them not to get distracted during the course.
The second stage of the study consists of 5 dif-
ferent domains. Information about the environment
domain is provided in Stage 1. This stage covers the
proposed activities to be carried out throughout the
campus.
Availability Domain: From time to time, there
are densities in common areas such as dining hall,
A Framework for Sustainable and Data-driven Smart Campus
749
libraries and cafeterias. The purpose of the pro-
posed system is to utilize the physical facilities of
the university campus with maximum benefit. With
the efficiency-oriented strategy, it is desired to reduce
waiting times in common areas. The availability do-
main includes sub-application titles such as parking,
library, dining hall, cafeteria, class/room information.
Training Domain: Training domain covers many
different fields. The aim of the domain is to find prac-
tical solutions to some problems with digitalization
and to prevent loss of manpower and time. There
are three sub-application titles: virtual campus tour,
smart orientation and virtual laboratories. The virtual
campus tour will enable virtualization of university
promotion and orientation meetings with a website or
mobile application. The smart orientation application
will help new staff and students get to know the uni-
versity and its facilities. Virtual laboratories include
both AR/VR supported applications and desktop vir-
tualization applications. In particular, virtualization
applications reduce software installation time consid-
erably. Software installation time will be reduced by
98% with a virtual laboratory.
Administrative Feedback Domain: In some cases
it is either not possible to determine the problem with
the sensors or the application is impractical. In such
cases, it is aimed to support the smart campus feature
with the feedback from the users. For example, defect
of a projection in classes will not be controlled by sen-
sors. However, a digital display or mobile application
can be developed where students or faculty members
can report the problem to the relevant unit when it
fails. Thus, quick solution of the problems will be en-
sured by the feedback received from the users. Simi-
larly, a digital display can be designed that can always
measure the level of satisfaction of the services pro-
vided to increase the satisfaction of the users. The
areas of administrative feedback and fast contact are
complementary. There are three sub-application titles
as support services, student affairs and satisfaction.
Students or staffs will be able to report their requests,
complaints and satisfaction to the relevant administra-
tive units with the mobile application to be developed.
With this application, satisfaction surveys can be con-
ducted easily. With instant notifications, authorities
will also be aware of emergencies in the university.
Contact Domain: The most important element
in an organization is fast and accurate communica-
tion. In universities, it is very important that academic
staff, students and administrative staff communicate
quickly with each other. In this area, a proposal will
be made in which interpersonal communication can
be realized with an intelligent system. Contact Do-
main has subheadings such as supervisor, academic
staff, administrative unit, student club. Interpersonal
communication can be made fast and effective with
a mobile or web application that can be developed.
In addition, the user experiences from the application
can be processed and converted into useful informa-
tion and used in administrative processes.
Real-time Data Analytic, Monitoring, Reporting
and Performance Measurement Domain: A com-
pletely data-oriented approach is adopted in the pro-
posed system structure. Sensor data and data col-
lected from individuals will form very large data
stacks. Adding the data obtained from external
sources to these raw data, processing the data and
converting it to useful information, and establishing
models that can be made for future predictions are of
great importance for the university. Information that
can be useful at every stage of decision-making lev-
els, including tactical, operational and strategic, can
be used by developing a user-friendly and dynamic
reporting system. Reports about academic, education,
performance, and student will be effective for the im-
provement of physical conditions, more sustainable
and high quality campus objectives.
4 SYSTEM ARCHITECTURE
AND IMPLEMENTATION
Industry 4.0 technologies play an important role in the
goal of building a smart and sustainable campus. This
technologies to be used in the stages of the framework
are shown in Table 2. Cloud and IoT technologies
will be used in the first stage which consists of energy,
environment and classroom domain. Cloud, IoT, big
data, mobile and augmented reality technologies will
be used in the second stage which consists of environ-
ment, availability, training, administrative feedback,
and contact domain. Cloud and big data technologies
will be used in the third stage of the study.
Table 2: Applicable Industry 4.0 Technologies for Sustain-
able and Data-Driven Smart Campus Framework.
Stages Cloud IoT Big Data
Mobile
and AR
Stage 1 X X
Stage 2 X X X
Stage 3 X X
System application is designed to be 3 stages in Fig-
ure 2. In the first stage, called Single Facility, studies
will be carried out in the fields of Energy Domain,
Classroom Domain and Environment Domain using
cloud and IoT technologies.
ICEIS 2020 - 22nd International Conference on Enterprise Information Systems
750
Figure 2: System Architecture.
For Energy Domain, temperature, light intensity,
humidity and mobility values of the laboratories will
be collected with sensors. This data will be stored
on a data collecting-recording server to be configured
with various internet protocols. If the values are be-
yond the specified range, the light or heating cooling
systems are automatically switched on or off using in-
ternet protocols with the data sent to the IoT unit. If
no motion is detected in the laboratories for a certain
period of time, the light and heating-cooling sources
will receive an automatic shutdown signal. This will
allow more productive use of energy resource con-
sumption and huge savings.
For Environment Domain, trash boxes to be fitted
with wireless occupancy detection sensors would en-
sure that alerts are sent to the appropriate units from
the trash boxes exceeding a certain occupancy rate. In
this way, human resource planning will be made more
efficient.
Studies will be performed in the second stage
called Extended Facility and Environment using
cloud, IoT, and Mobile and Augmented Reality tech-
nology in the fields of Environment Domain, Avail-
ability Domain, Contact Domain, Training Domain,
and Administrative Feedback Domain.
For Classroom Domain, RFID cards will provide
the data entry and exit information of the students and
teachers to the Data Collection-Recording Server in
the 2 laboratories to be prepared for the classroom
domain. In this way, student attendance lists can be
automatically transferred to Student Information Sys-
tem automation. It will be ensured that the relevant
areas are closed for use outside the hours specified in
their schedules thanks to the smart doors to be con-
figured for laboratories. With the information screens
to be installed at the laboratory entrance, class occu-
pancy rates, the next course, etc. will be shown.
For Availability Domain, wireless sensors will
track the parking spaces on our campus, and data
on the occupancy of these parking spaces will be
sent to the IOT system. This data will be processed
with different internet protocols on a data acquisition-
recording server. In this way, parking guidance, park-
ing management and warning systems for occupancy
can be designed. Wireless access points and private
wireless networks will be built in the Dining Hall
and Library entrance areas. This will determine the
number of devices that provide instant wireless net-
work access. Occupancy rates of related fields will
be monitored and students will be shown occupancy
A Framework for Sustainable and Data-driven Smart Campus
751
rates through information screens, mobile devices and
various platforms.
For Training Domain, Three sub-application titles
are included in this domain: virtual campus tour, mo-
bile orientation and virtual labs. The virtual campus
tour would allow students to visit the campus for pro-
motion and orientation events with a website and mo-
bile application. In addition, the mobile orientation
application includes the trainings required by newly
recruited employees, identification by newly enrolled
students of the university and its services, and support
by regular training for current staff and students. Vir-
tual laboratories include both AR/VR supported ap-
plications and desktop virtualization applications.
For Administrative and Contact Domain, In some
situations, either identifying the problem with the
sensors is not possible or practical. Feedback from
the users will be forwarded to the data collection-
recording server with the interactive information
screens to be built and the mobile application.
For Environment Domain, With the smart irriga-
tion system to be designed; the IOT device will ir-
rigate the amount of water the predefined vegetation
requires. This device will measure the soil’s moisture
content and allow the transfer of relevant data through
internet protocols to the data collection server. This
smart irrigation system will make a significant contri-
bution to the efficient use of water resources.
For Real-time Data Analytic, Monitoring and Per-
formance Measurement Domain, Cloud and Big Data
technologies will be used in the third stage called
Smart Campus. Data collection-recording server will
perform the task of recording data from all sen-
sors, IoT devices, etc. Data sent to the Analyt-
ics&Reporting Server will be processed and con-
verted into useful information. With the web-based
software that will run on this server, all data can be
tracked in real time, notifications can be created in
accordance with the defined rule sets, and they can be
transmitted to people or units automatically.
5 CONCLUSIONS
The increase in the urban population results in man-
agement and complexity problems in cities for gov-
ernments in various domains such as energy supply,
waste management, the use of public resources, and
educational services. At the same time, the grow-
ing population creates a huge amount of data by con-
tacting many devices. A notable improvement in de-
vice variety, the volume of data and sensor technolo-
gies have proposed chances to build smart cities for
authorities. Because university campuses are small
cities, all implementations in smart cities can be
adapted to campuses to build smart campuses.
The use of industry 4.0 technologies on campuses
is a powerful factor that increases efficiency both in
academic and administrative operations. By integrat-
ing Industry 4.0 systems into campuses, efficiency
can be increased in sustainable universities. Uncon-
trolled use and excessive consumption of energy, ma-
terials, and manpower in universities can cause many
problems. Sustainable systems on campus offer many
opportunities to manage these problems. The regu-
lation of both academic and administrative processes
and sustainability in universities is of great impor-
tance for the formation of self-sufficient campuses.
In this study, a framework on smart university
and the sustainable campus is presented for
˙
Izmir
Bakırc¸ay University to have a sustainable and data-
oriented smart campus. A roadmap was prepared to
create a model for the digital transformation process
of the university, which aims using resources effec-
tively, being technology oriented, being productiv-
ity oriented, strengthening communication between
employee, providing the best physical opportunities.
Some enabling technologies for Industry 4.0 such as
Cloud, IoT, big data, mobile and augmented reality
are associated with the framework considering the
previous smart campus studies. The determined road
map consists of three stages. The first stage includes
the single facility applications, the second one con-
sists of the extended facility and environment appli-
cations, and the last stage covers smart campus appli-
cations with real-time data analysis. The system ar-
chitecture that represents all stages in the framework
is discussed. It includes all processes from model-
ing to data collection, sharing, conversion, and analy-
sis. The possible benefits of the proposed framework
are twofold: to prevent waste of limited public re-
sources and support academic services by increasing
the service quality. Because of the dynamic structure
of the proposed framework, new universities in digi-
tal transformation process can adopted the sustainable
and data-driven smart campus framework according
to their strategic goals.
The proposed framework has two main limita-
tions. Since the domains in the study are deter-
mined with respect to the university needs, some pop-
ular application areas, such as transportation, are ex-
cluded in the study. Therefore, they may be extended
or changed according to the university conditions in
other studies. Stage 3 is not detailed in this study
because it needs collected data to interpret and sup-
port decision makers. Therefore, the first two stages
present an infrastructure for real time analytics.
ICEIS 2020 - 22nd International Conference on Enterprise Information Systems
752
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